SummaryHelp SummaryThe article describes how to apply unposted cash receipts or credit memos to billings, explaining that payments and credits can be linked to invoices before posting to facilitate cash application workflows and ensure accurate accounts receivable management. It covers the background process of creating billing cash receipt or billing credit memo records to establish the connection between payments/credits and their corresponding billings, noting that these applications can be made while transactions are still in draft status and will be validated upon posting to ensure proper accounting treatment.BodyOverview Previously, a record could not be applied to another record if either one was unposted. However, Accounting Seed now provides the ability to apply a Cash Receipt or a Credit Memo to a Billing even if any of the records are unposted. This information might be helpful to keep in mind when you perform tasks such as the following: Create a Billing from an OpportunityCreate a Billing from an Expense ReportCreate a Billing from a Sales OrderCreate a Billing from a Work OrderCreate or Clone a BillingPerform Customer ReturnsReceive and Apply CashApply Cash Receipt to Billing Lines To maintain system integrity, some applicable restrictions are relevant when applying an unposted Cash Receipt or unposted Credit Memo to a Billing. Use the table below to learn about the restrictions. Restrictions on a ...DescriptionCash Receipt When a Cash Receipt is applied to a Billing, and either one is unposted, the following restrictions apply: The Cash Receipt and the Billing must have the same Ledger.The Cash Receipt and the Billing must have the same currency - This is only applicable if Multi-Currency is enabled.The Applied Accounting Period must be an open Accounting Period.The Applied Posting Period cannot be in a period that is earlier than the posting period of either the related Billing or the related Cash Receipt.The Billing cannot be overapplied. When applying a Cash Receipt to individual Billing Lines, this restriction applies at the Billing (parent) level — the total applied across all Billing Lines cannot exceed the Billing's balance. There is no overapplication restriction at the individual Billing Line level; you can apply an amount greater than a specific Billing Line's balance as long as the Billing's overall balance is not exceeded. Credit MemoWhen a Credit Memo is applied to a Billing, and either one is unposted, the following restrictions apply: The Credit Memo and Billing must have the same Ledger.The Credit Memo and Billing must have the same currency - This is only applicable if Multi-Currency is enabled. The Credit Memo and the Billing must have the same Currency Conversion Rate - This is only applicable if Multi-Currency is enabled.The Applied Accounting Period must be an open Accounting Period.The Applied Posting Period cannot be in a period that is earlier than the posting period of either the related Billing or the related Credit Memo.The Credit Memo cannot be overapplied.The Billing cannot be overapplied. The Credit Memo cannot be applied to another Credit Memo. TitleApply an Unposted Cash Receipt or Credit Memo to a BillingURL Name382884991
