Create a Billing from an Opportunity

The Opportunity to Billing feature allows you to create a customer Billing from the Opportunity with a single click. The Opportunity Stage field must have an Opportunity Stage Type equal to Closed/Won. This means that the Opportunity Stage Name can be named something different as long as the Type is Closed/Won.

 

CREATE A BILLING FROM A SINGLE OPPORTUNITY:

  1. Navigate to Accounting Home and under the  Cash In section, click Opportunities.
  2. From the Opportunities List View, select the Opportunity you wish to bill. 
  3. On the Opportunity page, click the Create Billing button.
  4. On the Create Billing intermediate screen, select the Ledger where this Billing should be posted.
  5. Verify the Billing Date is appropriate
  6. Under Billing Lines section, uncheck the Lines you do not want to bill.
  7. Edit information for the Lines you wish to bill as desired. Editable fields are:
    • Date
    • Quantity
    • Price
    • Product
    • Revenue GL Account
    • Project
    • Project Task
    • Comment
    • GL Variables
  8. Click the Create button to create a Billing with the default posting status of Approved or click the Create and Post button to create and post the Billing. Posting will create the debit and credit transactions to the general ledger.
  9. Note: If this Billing is immediately paid, as in the case of a credit card payment, by checking the Create Cash Receipt checkbox on the Create Billing page, the following will be automatically processed:
    • Billing created and posted
    • Cash Receipt created and posted
    • Cash Receipt applied to the associated Billing

 

CREATE BILLINGS FROM MULTIPLE OPPORTUNITIES:

  1. Navigate to Accounting Home and under Cash In, click Opportunities.
  2. From the Opportunities List View, select the Opportunities you wish to bill. 
    • Process Tip: Create a Ready to Bill Opportunity List View
  3. Click the Create Billings button.
    • Note: All Opportunity Lines will be created as Billing Lines. You may not edit individual Billing Lines for each Opportunity.  If that is needed, then you should create a Billing from a single Opportunity.
  4. Select the Ledger where these Billings should be posted.
  5. Verify the Billing Date for each Billing to be created.
  6. Click the Create button to create Billings with the default posting status of Approved or click the Create and Post button to create and post the Billings. Posting will create the debit and credit transactions to the general ledger.
  7. Options:
    1. By checking the Create Cash Receipt checkbox on the Create Billing page, the following will be automatically processed:
      • Billings created and posted
      • Cash Receipts created and posted
      • Cash Receipts applied to the associated Billings
    2. By checking the Create Deposit checkbox (which will additionally auto-select the Create Cash Receipt checkbox) on the Create Billing page, the following additional transactions will be automatically processed:
      • Bank Deposit will be created
      • Cash Receipts created in this transaction will be associated automatically with this Bank Deposit

Please Note:

  • A Billing Line will be created for each Opportunity Product Line in the Opportunity, preserving the same sort order of Opportunity Products to Billing Lines.
  • If there are no Opportunity Products associated with the Opportunity only one Billing Line will be created with a quantity of one, and a unit price equal to the Amount of the Opportunity. The Revenue GL Account will be the Default Revenue GL Account set on the Accounting Settings tab.
  • If GL Variables 1-4, Project, Project Task, and/or Product are populated on the opportunity product then these fields will be mapped to the Billing.
  • The Revenue GL Account set on the product will be used as the Revenue GL Account on the Billing Line. If you want to use a deferred revenue GL Account, simply define the revenue GL Account on the Product record to the applicable deferred revenue account.
  • The fields in the Billing header will default as follows unless the user overrides them when creating a new billing:
    • Billing Contact & Billing Address defaults from Account.
    • Shipping Contact & Shipping Address defaults from Account.
    • Billing Format defaults from the Accounting Settings. If there is a different billing format on the customer account, then this will override the Accounting Settings.
    • Billing Date defaults from Opportunity Closed Date
    • Billing Terms Name defaults from Account.
    • Due Date defaults from Account terms.
    • Accounting Period defaults from Billing Date.
Was this article helpful?
0 out of 0 found this helpful
Have more questions? Submit a request

2 Comments

  • 0
    Avatar
    Rebecca Ralls

    There is a new validation Rule on the Billing object in 3.13.2 that checks whether an Opportunity is closed by verifying the stage name instead of just checking that the IsWon flag is true.

    This will cause problems for any customer who has named their stages anything other than the default.

    Prevent_Create_Opportunity_Closed_Won:  

    Criteria: 

    AND(
    ISNEW(),
    NOT(ISBLANK(AcctSeed__Opportunity__c)),
    NOT(ISPICKVAL(AcctSeed__Opportunity__r.StageName, 'Closed Won'))
    )

    Should be:

    AND(
    ISNEW(),
    NOT(ISBLANK(AcctSeed__Opportunity__c)),
    AcctSeed__Opportunity__r.IsWon = False
    )

  • 0
    Avatar
    Tony

    Rebecca,

    The new release Amaryllis resolves this. Please submit a request to be upgraded right away to Amaryllis.

    Thanks,

    Tony

Please sign in to leave a comment.