Unpost a Billing with an Applied Cash Receipt or Credit Memo

Body

Overview 

In general, a record cannot be unposted if it is associated with other records. However, Accounting Seed provides the ability to unpost a Billing, even if the related Cash Receipt or Credit Memo has not been unapplied. This can be a time saver when you need to make modifications. 

Once the Billing is unposted, you can edit certain fields on the Billing. For example, you might want to edit the Project(s) or Project Task(s) on a Billing. Or, perhaps, a Billing was posted to an incorrect GL Account. You can edit the Billing to update it with the correct GL Account. Then, once the modifications are completed, you can repost the Billing, as necessary. 

This information might be helpful to keep in mind when performing tasks such as the following:

Important: This process specifically excludes the ability to unpost a Cash Receipt that has been applied to a Billing. This only applies to unposting a Billing.

To maintain system integrity, some restrictions apply when unposting a Billing to make edits. Use the table below to learn about the restrictions.

Restriction(s) on
the ... 		Description
Billing Record If the unposted Billing record includes an applied Cash Receipt or applied Credit Memo, the following fields are non editable:
  • Customer
  • Accounting Period
  • Ledger
  • Currency Conversion Rate - This is only applicable if Multi-Currency is enabled. 
  • Total.
Billing Lines If the unposted Billing includes a related Cash Receipt or Credit Memo:
  • The following fields on the Billing Line(s) are non editable:
      1. Quantity
      2. Unit Price
      3. Product

Note: These fields cannot be edited on a Billing Line because changing this information will affect the Total, which is a non editable field on the Billing record.

  • Additional Billing Lines cannot be added, nor can the existing Billing Lines be deleted.
Calc Tax buttonIf the unposted Billing includes a related Cash Receipt or Credit Memo, the Calc Tax button cannot be used to recalculate the tax amount. 

Note: The tax amount cannot be recalculated because this might affect the Total field on the Billing record, which is a non editable field.
Accounting Period The ability to unpost a Billing record for making edits is only allowable in an open Accounting Period.
Billing Cash Receipt RecordOn the Billing Cash Receipt record that is related to the Billing, the following fields are non editable: 
  • Cash Receipt
  • Billing
  • Applied Amount
  • Applied Accounting Period
  • Adjustment Amount
  • Adjustment GL Account
  • Currency - This is only applicable if Multi-Currency is enabled.
Note: The Billing Cash Receipt (junction) record is the record that applies a Cash Receipt to a Billing.
Billing Credit Memo RecordOn the Billing Credit Memo record that is related to the Billing, the following fields are non editable: 
  • Credit Memo
  • Invoice
  • Applied Amount
  • Applied Accounting Period
  • Currency - This is only applicable if Multi-Currency is enabled.
Note: The Billing Credit Memo (junction) record is the record that applies a Credit Memo to a Billing.

 

 

Title
Unpost a Billing with an Applied Cash Receipt or Credit Memo
URL Name
132083434
Cash InAmend Posted/Unposted Record (Cash In)
Skip Feed

Nothing here yet?

Log in to post to this feed.

End of Feed
Nothing here yet?Log in to post to this feed.