Overview
Posting records in the general ledger creates the debits and credits for that source object in the general ledger. Once a record is posted, any fields on the source object that are related to the general ledger transaction table can not be edited until it is unposted. Unposting a record completely removes the transactions associated with the record in the general ledger. Once an accounting period is closed, a record can not be posted or unposted in the closed period. Some records in Accounting Seed auto-post while others need to be posted manually. Below is a list of objects that can be posted, and the posting options associated with each:
Accounting Seed provides the ability to schedule the start time for posting all records that are in an “Approved” posting status using the Scheduled Post job. In addition, there is also the option to use the Auto-Post setting, which will automatically post certain records after creation. As always, records can also be manually posted. Below is a list of objects that can be posted, and the associated posting options:
Source Record | Scheduled Post Job | Automatic Posting | Batch Posting & Unposting From Object Tab | Posting via API Global Class | Posting via Rest API |
Journal Entry | Yes | Yes | Yes | ||
Billing | Yes | Yes | Yes | Yes | |
Cash Receipt | Yes | Yes | Yes | ||
Cash Application | Yes | Yes | |||
Accounts Payable | Yes | Yes | Yes | ||
Cash Disbursement | Yes | Yes | |||
Scheduled Revenue & Expense | Yes | Yes | Yes | ||
Time Card | Yes | Yes | |||
Purchase Order Inventory Movement* | Yes | Yes | |||
Inbound Inventory Movement* | Yes | Yes | |||
Manufacturing Inventory Movement* | Yes | Yes | |||
Outbound Inventory Movement* | Yes | Yes |
*Part of Accounting Seed's Orders & Inventory only
Rules for Posting in Relation to Accounting Periods
The following rules apply to creating, posting and updating records with regards to Accounting Periods:
- A user can update non transaction related fields on a posted record associated with a closed accounting period or an open accounting period.
- A user cannot post record associated with a closed accounting period.
- A user cannot unpost record associated with a closed accounting period.
- A user cannot delete posted record associated with a closed accounting period.
- A user can delete posted record associated with an open accounting period.
Index of Fields Updatable After Posting
The majority of fields on the Accounting Seed source objects are locked after posting. A user is able to add their own fields which are update-able after posting. The table below shows all the fields that are NOT locked for each object after a record is posted.
Source | Field |
Journal Entry | Journal Entry Name Date |
Billing | Proprietary Billing Number Billing Date Due Date Discount Due Date Discount % PO Number Billing Address Shipping Address Opportunity Recurring Billing |
Billing Line | List Price Recurring Billing Line Sales Order Line Comment |
Cash Receipt | Payment Reference Purpose |
Cash Application | None |
Account Payable | Payee Reference Purchase Order Issue date Due Date |
Account Payable Line | Purchase Order Line Billable Internal Comment External Comment |
Cash Disbursement | Reference Check Number |
Scheduled Revenue & Expense | Sched Rev & Exp Name Fixed Asset Description |
Time Card | None |
Purchase Order Inventory Movement* | All fields can be edited if the accounting period is open. Serial Number if Accounting Period is closed. |
Inbound Inventory Movement* | All fields can be edited if the accounting period is open. Serial Number if Accounting Period is closed. |
Manufacturing Inventory Movement* | All fields can be edited if the accounting period is open. Serial Number if Accounting Period is closed. |
Outbound Inventory Movement* | All fields can be edited if the accounting period is open. Serial Number if Accounting Period is closed. |
*-Part of Accounting Seed's Orders & Inventory only
For additional information, see:
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