Spring '25 Release Notes

Body

Overview

Accounting Seed is pleased to inform you of our Spring ‘25 release. This article presents information about the enhancements available in this release. To print a copy of the Release Notes, right-click and select Print. In the Destination drop-down list, select a specific printer name or select Save as PDF. Then, click Save. 

For information about our release frequency and schedule, please refer to the Release Schedule article.  

In addition to reviewing these notes, please review the What's New: Spring '25 video below.

Installation Notes

Our Spring ‘25 release was deployed to sandbox environments on Sunday, April 6, 2025. We will begin production upgrades in May. The installation links can be accessed by clicking here, if necessary.

Configuration Changes

This release includes configuration changes that can be performed by existing Accounting Seed users. For more information, refer to the Spring ’25 Configuration Changes article. 

Contents

Features and Enhancements

Customer Requested Enhancements

Software Corrections

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Features and Enhancements

AI Invoice Capture

AI Invoice Capture

With this release, we are introducing our new AI Invoice Capture technology, which is used to extract data from documents and images to import data directly into Accounting Seed as Payable information and Payable Lines. Once captured, you will have the opportunity to review and update the data, as necessary before approving it for the automatic creation of Payable Lines. As you update fields (such as the Expense GL Account, GLAV 1-4, etc.) on an Invoice Capture, AI will remember this information so that you will not have to continue to update the same fields on subsequent Invoice Captures. Essentially, this will become a fast and easy way to have your Payable Lines automatically created with very little user input, which should become a timesaver.

All of the initial setups, along with information to actually capture data from an invoice is available in the AI Invoice Capture article.

In order to use AI Invoice Capture, you will need to have AP Automation enabled.

Enhanced Reporting

Financial Reports – Standard Reports

When using the Standard Financial Reports to run a Profit & Loss, Balance Sheet, or Trial Balance report, you now have the option to choose from a Timeframe drop-down list of Monthly, Quarterly, or Yearly. The ability to view more than just monthly data on reports provide for a deeper analysis of your business.

The ability to run Quarterly and Yearly reports is applicable if using a traditional fiscal year, and you used the Refresh Accounting Periods wizard to populate the Quarter and Year fields for selected Accounting Periods.

Note: When referring to a traditional fiscal year, this is a year that begins in any month of the year and includes 12 month-based consecutive periods. When clicking Refresh Accounting Periods button, only selected Quarter and Year fields that have 12 consecutive periods will be included. However, you can manually assign Quarter and Year fields to any Accounting Periods.

The selection of fields to choose from when running the Trial Balance report have been updated to include a Report Output option, which allows you to select Balance or Activity. When Balance is selected, the report will show the YTD Balance for all GL Accounts for the selected timeframe. When Activity is selected, the report will show the movements or activity of all GL Accounts for the selected timeframe. Additionally, you can include a column on the report for Opening Balance, as well as YTD and Total columns. For more information, refer to the Run a Trial Balance Report section of the Standard Financial Reports article.

Master Billings

Master Billings
Configure Standard PDF Formats 

This release includes the ability to create Master Billings. A Master Billing provides a way to consolidate all of the Billings that you want to send to a single customer (at the same time) into one PDF invoice statement. This will eliminate the necessity to send multiple individual invoice statements to the same customer. Additionally, it is a quick and easy way to streamline account management by centralizing Billing information and receiving payments.

Billings that are associated with a Master Billing can be posted/unposted directly from the Master Billing. Additionally, you will be able to apply a Cash Receipt and/or Credit Memo based upon Billings that are associated with a Master Billing. You can also receive a payment directly from a Master Billing.

Existing Accounting Seed customers who want to use Master Billings will need to complete a couple of minor configuration setups. For more information, refer to the Master Billings configuration changes in the Spring ’25 Configuration Changes article.

Multi-Book Revenue and Expense Deferrals

Multi-book Accounting Overview

When posting Billings/Payables to Deferred Revenue/Expense GL Accounts on a Multi-book Ledger, you will need to identify the appropriate GL Accounts to record the revenue/expense for the Cash Ledger when cash is received or paid out. To support this, a new Deferred GL Account field has been added to select on the General Ledger Account object. Additionally, both the General Ledger Account and Product objects include fields to indicate the associated revenue or expense account for those GL Accounts that are considered deferred. Information about the new fields can be found in the Multi-book Accounting Overview article. See the Add the fields for Revenue/Expense Recognition on Cash Ledgers section in this article.

On each GL Account and/or Product that is considered a Deferred GL Account, a Recognition GL Account should be selected. This Recognition GL Account will become the default GL Account that is used to recognize revenue or expenses on the Cash Ledger.

Note: Existing Accounting Seed customers using Multi-book Accounting will need to add these new fields onto the General Ledger Account page layout. If you use Products on Billings/Payables, the related new fields will also need to be added to the Product page layout. For more information, refer to Add the fields for Revenue/Expense Recognition on Cash Ledgers.

Split AR Automation Journal Entry Lines by Transaction

Payment Processor
Merchant Download Automation job

With AR Automation, a new Split Merchant JELs checkbox has been added to the Payment Processor screen. Selecting this checkbox provides the ability to have the Merchant Download Automation job split the Journal Entry Lines (JELs) that post to the Merchant GL Account, by each transaction. Each JEL will be populated with the associated customer name in the Account field. Additionally, if you have convenience fees enabled, selecting this same checkbox will split the Journal Entry Lines (one JEL, per transaction) that posts to the Unapplied A/R GL Account. And again, each JEL will be populated with the associated customer name in the Account field.

Note: Existing AR Automation Accounting Seed users who want to have the system split Journal Entry Lines will need to add this new field to the Payment Processor page layout. For more information, refer to the AR Automation Split JELs Update section in the Spring '25 Configuration Changes article.  

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AP Automation Updates

Additional enhancements and updates to our AP Automation feature are listed below. 

  • This release includes new Block and Return Funds functionality that enables Payment Services customers to easily cancel and receive the refund of a Virtual Card payment. When a Virtual Card payment has been sent to a Vendor, as long as the payment has not been processed by the Vendor, the payment can be stopped and the funds returned. The process also creates the necessary accounting records (an automatic negative Cash Disbursement and application) to capture the return of funds.

    To support this enhancement, a new dynamic Block and Return Funds button has been added to the “out of the box” Lightning Record Page. This button will only display if the Type is Payment Services, the Cash Disbursement has been posted, and the payment was made as a Virtual Card. Additionally, the Void button will now display dynamically, and not display for Virtual Card payments. This is because Void is recommended to be used only when funds have not left your bank. For more information about Block and Return, refer to the Cash Disbursement – Block and Return Virtual Card Funds section in the Payment Services article. 

    Existing Payment Services customers who use Virtual Card payments will need to add configuration changes. Refer to the AP Automation Block & Return Funds Update section in the Spring ’25 Configuration Changes article.

    Note: The ability to block and return Virtual Card funds is only available for Lightning users.

  • A new Vendor Payment Services Type field has been added to the Cash Disbursement object, which is a formula field that identifies the Payment Services Type on the associated Vendor Account record. This is how the Vendor will be paid when Payment Services displays in the Type field on a Cash Disbursement.

    Existing Payment Services users will need to add configuration changes. Refer to the AP Automation Vendor Payment Services Type field section in the Spring '25 Configuration Changes article.  

  • On the Payment Proposal screen, the amounts now display right justified.
  • When Virtual Card is the Payment Method Type on a Payment Method record, and the Expiration Month and/or Expiration Year have been updated, the system will automatically send this information to Edenred Pay so that the Virtual Card can be updated with the changes.

    Note: The Virtual Card must have a full Available Balance and the card should not have already expired.

  • When the Primary Contact that is listed on an Account record has changes to the Name, Phone, or Email address on the Contact record, the system will automatically update the Account record, as well as update the information in Edenred Pay.

    Note: The updates will only occur if the Account Name field on the Contact record is populated with the Vendor who is enrolled for Payment Services. Otherwise, the Account record would need to be manually updated in order for the information to be updated in Edenred Pay.

AR Automation Updates

The following AR Automation changes are included with this release.

  • ACH Payments - On ACH payments, after a holiday weekend, when the Merchant Download Automation job runs, the Journal Entry records and Bank Deposit will be created as expected. The Journal Date and Deposit Date will be set to five days after the initial payment.
  • Rebranded Cardknox to Sola – the following screens have been rebranded:
      • Payment Processor
          • Sola was added to the Type drop-down list.
            Note: Existing Accounting Seed AR Automation customers who want to see Sola as an option in the Payment Processor Type drop-down list will need to update this picklist value. For more information, refer to the Change Cardknox to Sola as a picklist value section in the Spring ’25 Configuration Changes article.
          • When viewing a Payment Processor where Sola was selected as the Type, Sola will display at the top of the Payment Processor screen.
          • When the Merchant Account Info button is clicked, the Enter Sola Merchant Keys dialog box will display.
      • Account – Button was updated to Manage Sola Payment Methods.

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Customer Requested Enhancements

Advanced Line Manager (ALM) – Line Error

Advanced Line Manager

If an error message displays on a line in the Advanced Line Manager, it now displays with the standard red error icon to the left of the line so that it can clearly be seen.

Payment Proposal Column Sorting

Payment Proposal

On the AP Automation Payment Proposal screen, you can now sort each column heading in ascending or descending order.

Funding Credit Memo (on Cash Ledgers)

Multi-book Accounting Overview
Cash Basis Accounting Overview

A negative Billing Cash Receipt (BCR) that is created as a part of the Issue a Refund on a Cash Receipt process will not create transactions for the BCR on a Cash Ledger because offsetting transactions will not be created on the related Funding Credit Memo. With this release, when a BCR is created as part of the Refund process, the new Funding Credit Memo checkbox on the related Billing will automatically be selected. This will be a clear indication that the BCR was created as part of the Refund process.

Note: Existing Multi-book Accounting or Cash Basis Accounting users will need to add the Funding Credit Memo field onto the Billing page layout. For more information refer to the Funding Credit Memo (on Cash Ledgers) section in the Multi-book Accounting article or the Cash Basis Accounting article.

Raw Payload from Salt Edge

In order to accommodate the extra fields that are included with transmitted data on Bank Transactions, a Payload field has been added to the Bank Transactions object. The Payload field is a long text field, which is truncated to handle the additional data included from Salt Edge. The Payload field can accept up to 131,072 characters.

Note: Existing Accounting Seed Salt Edge customers who want to see Raw Payload information included on Bank Transactions will need to add the Payload field onto the Bank Transaction object. For more information, refer to the Spring ’25 Configuration Changes article.

Additional Bank Accounts with Salt Edge

With this release, we have added access to more types of Bank Accounts when Salt Edge is your Aggregation Provider.

Bank Transaction - Custom Fields

With this release, you can add and edit Custom fields on a Bank Transaction record.

Plaid with Bank Direct Connect

Bank Direct Connect – Bank Settings

With Salt Edge being available for EMEA and United Kingdom customers, Plaid is now only available in Canadian and US banks.   

Inventory Transfer – view all Locations

Warehouse Transfers (Average Cost)
Warehouse Transfers (Standard Cost)

On the Inventory Quantity Available screen, when performing an Inventory Transfer, the Location Name drop-down list will now include all available locations (up to 2,999). This is also true when clicking the Location drop-down list from Product | Build Product page.

Add Multiple Accounting Periods  

Set up Accounting Periods

With this release, you can now create multiple Accounting Periods with just the click of a button. A new Create Accounting Periods wizard has been added to the Accounting Periods screen, which provides the ability to create up to 60 new periods at the same time.

This release also includes a new Refresh Accounting Periods button, which is applicable if you are using a traditional fiscal year. Clicking this button will automatically populate the Quarter and Year fields on selected Accounting Periods. The result of populating these fields will allow you to generate financial reports on a quarterly and yearly basis for the Trial Balance, Balance Sheet, and Profit & Loss reports. You can review information about running these reports in the Financial Reports – Standard Reports article.

Note: When referring to a traditional fiscal year, this is a year that begins in any month of the year and includes 12 month-based consecutive periods.

Note: Existing Accounting Seed users who want to create multiple periods will need to add the new Create Accounting Periods button to the Accounting Periods list view. Also, if you are using a traditional fiscal year, add the Refresh Accounting Periods button to the list view. For more information, refer to the Accounting Periods Update section in the Spring '25 Configuration Changes article.  

Amortization Wizard - Accrual and/or Cash field

Amortize Revenue for a Billing
Amortize Expense for a Payable

When using Multi-book Accounting, a default option can be set for the Accrual and/or Cash drop-down list that displays on the Revenue/Expense Amortization wizard. If the Accounting Method on the Ledger is set to Accrual & Cash, the selected default setting will automatically display in this drop-down list. The value in the drop-down list can be changed, if necessary. However, if the Accounting Method on the Ledger is set to Accrual or Cash, the Accrual and/or Cash drop-down list on the wizard will automatically default to the Accounting Method on the Ledger. Therefore, this drop-down list will not be editable.  

For information about setting a default for the Accrual and/or Cash drop-down list on the Amortization wizard, refer to the Set a Default Value for the Accrual and/or Cash field section in the Spring '25 Configuration Changes article.  

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Software Corrections

AR Automation

  • Default Payment Method – When attempting to change the Default Payment Method from the Manage Sola Payment Method page, an error message displayed. This issue has been resolved so that the Default Payment Method can be changed without error.
  • Merchant Download Automation job (Accounting Period) – When the Billing Date on a Billing was in an Accounting Period that was earlier than the Accounting Period on the Billing, an error message displayed when running the Merchant Download Automation job. This issue has been resolved. 
  • Merchant Download Automation job (Cash Ledger) – When Cash was the selected Accounting Method on a Ledger, the Merchant Download Automation job was creating a Journal Entry Line (JEL) pointing to the wrong GL Account. This issue has been fixed so that the correct GL Account is being used on the JEL.
  • Merchant Funds Transfer – In some situations, a Cash Receipt that had been voided was being included on the Bank Deposit and Journal Entry for the Merchant Funds Transfer. This issue has been resolved so that a voided Cash Receipt will not be included. 

AP Automation

  • Batch Post more than ten CDs – When a batch of more than ten Cash Disbursements was batch posted with some of the Cash Disbursements resulting in errors, the payments that should have completed successfully did not complete. This issue has been resolved.
  • Batch Post over 35 Payment Services CDs – When batch posting over 35 Payment Services Cash Disbursements all payments did not complete successfully to Reconcile Complete. This issue has been resolved.
  • Payment Services – In prior releases, when a Payment Services Cash Disbursement was voided, the Balance was not being set to zero (0.00), and the Payment Status was not being set to Void. This issue has been corrected.   
  • Email to Payable error – Prior to this release, the Email to Payable feature was unable to handle emails with URL links. We have modified the feature to accommodate complex and long URL links. 

Bank Direct Connect (BDC)

  • Missing Bank Transactions – In some instances, with Plaid as the Aggregation Provider, all available bank transactions were not being updated in Bank Direct Connect. This issue has been corrected so that all available transactions are included as expected. 

    Note: The issue with Downloading Historical Transactions in Bank Direct Connect will be corrected in a future release.

  • Unable to register Salt Edge – Even after activating Remote Site and Trusted URL settings, Salt Edge could not be registered as an Aggregation Provider. An error message displayed. This issue has been resolved so that Salt Edge can be registered as an Aggregation Provider.

Large Data Optimizer (LDO)

  • AP Disbursements Auto-post – when AP Disbursements was set to auto-post in the Post Settings screen, with LDO enabled, and the Pay button was clicked on a Payment Proposal, an error message displayed. This issue has been corrected.
  • AP Disbursements - Scheduled Post job – with LDO enabled and using Header Level Posting (HLP), when the Scheduled Post job was set to run, the AP Disbursements batch job was not running on the next scheduled run. This issue has been resolved.
  • Scheduled Post job (LLP) – with LDO enabled and using Line Level Posting (LLP), when the Scheduled Post job was set to run, AP Disbursements and Billing Cash Receipt records failed with incorrect and unbalanced transactions. This issue has been resolved.
  • Sandbox Apex Class errors – in a sandbox environment, after the Large Data Optimizer (LDO) feature was enabled (along with Multi-book Accounting), error messages displayed on test classes for several Apex Classes. This issue has been resolved.
  • Cash Flow Statement – With LDO enabled, when a Cash Flow Category was on a posted transaction, it was not being included on the Cash Flow Statement report. This issue has been corrected.

Amortization Entries

  • Description field – the Description field was displaying blank on transactions that were created from posting an Amortization Entry with a defined description. This has been resolved so that the Description field is populated.
  • Currency Conversion Rate – on Multi-currency orgs, there was an issue with the Currency Conversion Rate not displaying on the Amortization Entry screen. This has been resolved so that the Currency Conversion Rate field is populated.

Currency Conversion Rate on Billings/Payables

The Currency Conversion Rate was not inherited from the Billing/Payable when the Billing/Payable was cloned as a Credit Memo. This issue has been resolved.  

AvaTax Exception Report

In some situations, when Run was clicked on the Avalara AvaTax Exception Report, an error message displayed. This issue has been corrected so that the report can be run without error.

Orders and Inventory - Unable to delete Inventory Cost records

In a rare situation, Inventory Cost records were created as duplicate records, and were unable to be deleted due to validation rules. This issue has been corrected so that you can now delete duplicate Inventory Cost records.

Tax Rate fields on some Permission Sets

Read access was missing for the Purchase Tax, Expense GL Account, Sales Tax Liability GL Account, and Description fields on the Tax Rate object for the Accounting Manager, Cash In Accountant, Cash Out & Banking, Cash In View Only, AS View Only, and Project Manager permission sets. This issue has been resolved.

Create Accounting Periods

When creating Accounting Periods, there was an issue with the start and end dates being incorrect, as well as the periods being incorrect on the Quarter and Year fields. This issue has been resolved.

Billing Receive Payment screen

When an amount was entered in the Discount/Adjustment Amount field, and then the Amount field was clicked, additional numbers were being added to the Amount field. This issue has been resolved so that the expected amount displays in the Amount field.

Financial Reporter

The Financial Reporter on Standard and Custom financial reports did not include transactions if the GL Variable 3 was not specified. This issue has been corrected.

Cash Receipt - Balance and Applied Amount

There was an issue that sometimes occurred where a Cash Receipt Balance and Applied Amount fields were not immediately updated after Save & Complete was clicked to close the Apply screen. This issue has been fixed so that these fields are immediately updated.

Apex Classes and Triggers

Salesforce could not enable the International Components for Unicode (ICU) Locale formats because some Apex Classes and Apex Triggers were on Salesforce API Version 45 or lower. This issue has been resolved.

BCR Allocations with Multi-book Ledger

When using a Multi-book Ledger with more than 200 Billing Cash Receipts (BCRs) created for the same Billing and Cash Receipt, with Auto-post enabled, the calculation on the Cash Ledger transactions for the Revenue GL Account on the Billing Lines was incorrect on the BCR records. This issue has been corrected.

Refreshing Accounting Periods

When the Create Accounting Periods button was clicked, new periods were automatically being set as a calendar year, when in fact a fiscal year was being used. This issue has been corrected.

Uploaded Filed Error message

On orgs with more than 50,000 Payable records, with the Spring ’25 release installed, an error message displayed (when trying  to delete a file that was uploaded into Salesforce). This issue has been resolved.

Adjustment GL Account Error message

When attempting to receive a payment for a Billing, an error message displayed requiring the Adjustment GL Account to be populated, even if a discount was not specified. This issue has been rectified. The Adjustment GL Account will no longer be required when the discount is Zero (0).

Ledger Inquiry Report - Transaction Date

On the Ledger Inquiry Report (one of the Standard Financial Reports), the Date column for the Transaction Date displayed blank. This issue has been corrected.

Bank Reconciliation Missing Items

When performing a Bank Reconciliation, some transactions were missing because the Accounting Method on the record was blank. This issue has been resolved.

Custom Financial Report

When a Custom Financial Report was generated with an Accounting Period selected, the Period column in the generated Reports table was blank. This issue has been corrected.

 

 

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Spring '25 Release Notes
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