Overview
The Spring '25 Preview 1 release includes configuration changes that can be performed by existing Accounting Seed customers.
Configuration Changes
- AR Automation Split JELs Update
- AP Automation Vendor Payment Services Type field
- Set a Default Value for the Accrual and/or Cash field
- Accounting Periods Update
AR Automation Split JELs Update
This configuration change is recommended for existing Accounting Seed users who are currently using AR Automation, and you want the Merchant Download Automation job to split the Journal Entry Lines (JELs). Adding this field and selecting it on the Payment Processor screen provides the ability to have one JEL per transaction that post to the Merchant GL Account. Each JEL will be populated with the associated customer name in the Account field. Additionally, if you have convenience fees enabled, this provides the ability to split the Journal Entry Lines (one JEL, per transaction) that posts to the Unapplied A/R GL Account. And again, each JEL will be populated with the associated customer name in the Account field.
- Display a Cardknox Payment Processor record.
- Click the Gear icon and select Edit Page.
- From the left navigation panel, click the Fields tab.
- From the Detail page in the middle of the screen, click directly below the Default Ledger to insert a field.
- From the left navigation panel, scroll down and select Split Merchant JELs. Drag and drop this field onto the page into the insertion point.
- Click Save.
AP Automation Vendor Payment Services Type field
This configuration change is recommended for existing Accounting Seed users who are currently using AP Automation with Payment Services. This field will be the Payment Services Type on the associated Vendor. Information in this field will determine how the Vendor will be paid when Payment Services displays in the Type field on a Cash Disbursement.
- Click the Gear icon and select Setup.
- Click the Object Manager tab.
- From the Quick Find textbox, search for and select Cash Disbursement.
- Click Page Layouts and select the Cash Disbursement Layout.
- Drag and drop the Vendor Payment Services Type field directly below the Payment Services Id field in the Payment Services section.
- Click Save.
Set a Default Value for the Accrual and/or Cash field
This configuration change is recommended for existing Accounting Seed users who are currently using Multi-book Accounting, and you want to set a default option for the Accrual and/or Cash drop-down list on the Revenue/Expense Amortization wizard. Adding the steps below will allow the default to automatically display in the drop-down list when the Accounting Method on the Ledger is set to Accrual & Cash.
- Click the Gear icon and select Setup.
- Click the Object Manager tab.
- From the Quick Find textbox, enter Amortization Entry. Then, select it.
- From the left navigation panel, click Fields & Relationships.
- Select the Accrual and/or Cash field.
- Scroll down to the Values section.
- Edit the Value that you want to set as the default.
- Select the Make this value the default for the master picklist checkbox.
- Click Save.
Accounting Periods Update
All existing Accounting Seed users can add the Create Accounting Periods button onto the page layout on the Accounting Period object so that you will be able to add multiple Accounting Periods at the same time. Additionally, if you are using a traditional fiscal year, the Refresh Accounting Periods button should also be added so that you can have the system automatically populate the Quarter and Year fields. This will allow you to create quarterly and yearly financial reports in an upcoming release.
- Click the Gear icon and select Setup.
- Click the Object Manager tab.
- From the Label column, select the Accounting Period object.
- From the left navigation panel, scroll down to List View Button Layout.
- From the Custom Buttons section, select the Create Accounting Periods. Then, click the right arrow to add it under Selected Buttons.
- If you are using a traditional fiscal year, click the Refresh Accounting Periods button. Then, click the right arrow to add it under Selected Buttons.
- Click Save.
Added with this release:
- CreatePeriodsWizardProxyCntrl
- CreatePeriodsWizardProxyPage
- RefreshPeriodsWizardProxyPage
- GL_Account__c.Deferred_GL_Account__c
- GL_Account__c.Recognition_GL_Account__c
- Product2.Expense_Recognition_GL_Account__c
- Product2.Revenue_Recognition_GL_Account__c
- Payment_Processor__c.Split_Merchant_JELs__c
- Accounting_Period__c.Quarter__c
- Accounting_Period__c.Year__c
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Spring '25 Preview 1 Release
This article is new with the Spring '25 Preview 1 release.
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