Overview 

Accounting Seed is pleased to inform you of our Summer ‘25 release. This article presents information about the enhancements available in this release. To print a copy of the Release Notes, right-click and select Print. In the Destination drop-down list, select a specific printer name or select Save as PDF. Then, click Save. 

For information about our release frequency and schedule, refer to the Release Schedule article.  

Installation Notes

Installation links can be accessed by clicking here, if necessary.

Configuration Changes

This release includes configuration changes that can be performed by existing Accounting Seed AP Automation users. For more information, refer to  Summer ‘25 Configuration Changes.    

Contents 

Features and Enhancements

• Inventory Transfer API
• AR Automation Updates
• AP Automation Updates
• Updates to Remote Site Settings
• Learning Button on Home Page 
• French Translation

Customer Requested Enhancements

• Master Billings on the Homepage
• Automatic Job Results Exception Report – Warning message
• Journal Entry Clone/Reverse Clone Functionality
• Merge Billings – new Field Set 
• Foreign Currency JE Rounding

Software Corrections 

Features and Enhancements

Inventory Transfer API 

If you have our Orders & Inventory package, this release provides the ability to perform thousands of Inventory Transfers at the same time by using the Inventory Transfer API. The fields that are included when you currently perform a single Warehouse Transfer are available as part of the API process when performing many transfers at the same time. For more information, refer to the Inventory Transfer API Documentation, in the API section of our Knowledge Base:

• Inventory Transfer API
• Inventory Transfer Model
• ERP Service Result
• Inventory Transfer Invocable 

This release includes additional pre-validation logic in the Inventory Transfer API to ensure data integrity before processing transfers, with focus on validating the ledgers and accounting variables involved in a transfer:

• The ledger must be transactional (not Budget or Consolidation).
• The ledger must be active.
• The ledger must not be a shadow ledger.
• The accounting variable must be active.
• The accounting variable type must match the type on the transfer.

Note: Checks apply to both Average Cost and Standard Cost organizations.

AR Automation Updates 

Merchant download

This release includes an enhancement to the Merchant Download process. If your Ledger’s Accounting Method is Accrual and Cash and you have configured convenience fees, when the job runs, two journal entries are created: one for the accrual ledger (i.e., Accrual and Cash), and one for the Cash ledger. This ensures convenience fees are properly recorded in both ledgers, improves traceability by linking the related journal entries, and adds error handling so that both entries are deleted if any issue occurs during creation.

An important configuration change is required for AR Automation customers who process ACH payments: please follow the steps in the configuration changes article to add a new picklist value to the JE Source field so that the Merchant Download job is uninterrupted. If you have an Automated Job Results record with an error “bad value for restricted picklist field: Merchant Download”, follow the same steps to add the value then re-run the job.

See Merchant Download Automation Jobs for more information.

Activity Statement

When convenience fees are enabled, Sola Convenience Fees are now included on Activity Statements.

See Sola Convenience Fees for more information.

Relate Cash Receipts to Journal Entry Lines on Split Merchant Journal Entry 

A Cash Receipt lookup field named Merchant Cash Receipt has been added to the Journal Entry Line. This field is populated when using AR Automation and only if the Split Merchant JEL setting is used. 

Split Merchant JELs update 

The Split Merchant JELs (Journal Entry Lines) enhancement that was included as a part of our Spring ’25 release has been updated with additional improvements. When the Split Merchant JELs checkbox in the Payment Processors screen is selected, each JEL recorded on the Merchant GL Account will set the Reference field on the Journal Entry Line (JEL) to its related Merchant Batch ID. If Convenience Fees are enabled on the Payment Processor, for each JEL that debits the Unapplied Cash GL Account (or for a Cash Ledger, the Unapplied Revenue GL Account), the Reference field will be set to its related Merchant Batch ID.  

For more information refer to the Merchant Download Automation job and Payment Processors articles. 

Merchant Funds Transfer Journal Entry 

The naming convention on the Merchant Funds Transfer Journal Entry has been updated to clearly distinguish between ACH and Credit Card transactions. If a Journal Entry is related to a Credit Card, the naming convention will be “Merchant Funds Transfer Credit Card YYYY-MM-DD. If the Journal Entry is related to an ACH payment, it will be “Merchant Funds Transfer ACH YYYY-MM-DD.” 

Enhanced Payment Processors page 

The OOTB (out of the box) Lightning page for Payment Processors has been updated to allow for an easier AR Automation onboarding process when adding a Sola Payment Processor. The New Payment Processor dialog box has been updated to include the following distinct sections: 

• Information
• Configuration Options
• GL Mapping
• Convenience Fees
• System Information 

Transaction Import Errors 

The Transaction Import Error page for Sola has been enhanced to include more details. The following additional column headings have been added: 

• Billing First Name (255 maximum characters)
• Bill Last Name (255 maximum characters)
• Bill Email Address (80 maximum characters)
• Bill Phone Number (80 maximum characters)
• Invoice (255 maximum characters)
• Description (255 maximum characters)
• PO Number (255 maximum characters) 

On the new column headings with 255 as the maximum characters, if more than the maximum number of characters are included, the information is truncated. However, on the new column headers with 80 as the maximum characters (Bill Email address and Bill Phone Number), if more than the maximum number of characters are included, the field will be left blank.  

Note: Access the Transaction Import Errors page by clicking the Related tab on the Payment Processor screen.

Journal Entry List View and Automated Job Results List View 

On the Automated Job Results, when Merchant Download is the selected list view, the following column headings will be available: 

• Created Date
• Job Type
• Processed
• Succeeded
• Failed
• Created By
• Notes 

Note: A new tab has been added for the Automated Job Results object so you can navigate to the list view. 

On Journal Entries, when Merchant Download is the selected list view, the following column headings will be available: 

• Journal Entry Name
• Accounting Period
• Journal Date
• Posting Status
• Total Debits
• Total Credits
• Reference 

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AP Automation Updates 

Invoice Capture Pages  

A new field (Invoice Capture Pages) has been added to the AI Invoice Capture feature, which was introduced in our Spring ’25 release. The invoice Capture Pages field allow you to enter the actual page numbers from the default invoice file that you want to be captured by AI Invoice Capture. Each page number entered must be comma separated. For example, an invoice might include ten pages, but you only want to capture the first five pages, enter 1,2,3,4,5 in the Invoice Capture Pages field. 

For additional information, refer to the Invoice Capture Pages section in the AI Invoice Capture article.  

Payment Services – Payment Failure Alert Flow 

A new Payment Services – Payment Failure Alert flow is available to run for receiving an email alert on failed payments from Payment Services. Before using this new flow, there are a few steps you need to complete to update the template with your relevant email information. 

For more information, refer to the Update the Payment Failure Alerts Flow Template article.  

Related: Bank Disbursements 

Cash Disbursement – Block and Return Virtual Card Funds 

With this release, when the Block and Return Funds button is clicked on a Cash Disbursement, if the Accounting Period is closed or soft closed, a warning message will display, If you want the funds to be returned and have the reversal posted in the same period, open the Accounting Period. Then, return to the Cash Disbursement, and click Block and Return Funds to try again. 

If you do not want to open the period, you can now search and select an Accounting Period in which to create the reversal. For more information, refer to the Block and Return Virtual Card Funds section of the Payment Services article.  

Bank Disbursement – Payment Failure   

If an ACH payment fails in Edenred Pay during the FBO (for benefit of) process, the Status field on the Bank Disbursement is set to "Failure." If this occurs, for better visibility, the Payment Service Status field on the related Cash Disbursement will display as “Declined.”  

For more information refer to the Bank Disbursement article. 

AP Vendor Emails 

The email address(es) in the AP Vendor Emails field on the Account record will display in Edenred Pay on the Vendor Management | Vendor Information screen in the CC Remit Emails (comma separated) field.  

Remote Site Settings 

The License Enablement Data remote site setting has been enhanced for better provisioning of users and features in Accounting Seed. to better support our customers. If you see the following message on your intermediate posting screens, have your Salesforce administrator follow the steps outlined in the LED section of the Remote Site Settings. 

"An issue has been identified with Accounting Seed’s configuration in this org that requires attention. To ensure that all features are working as expected and that there is no interruption with your service, please have your admin follow the steps outlined in this article."

Enhancements 

Learning button on Home Page 

In this release, a Learning button has been added to the Explore Accounting Seed Resources section on Accounting Home. The Learning button links to training resources, webinars (live and on-demand), In-app AI assistance, and API documentation. 

French Translation

The Accounting Seed application can now be translated into French and French (Canadian). Click here to learn more.

Master Billing Visualforce Page Sample Template to Create a Custom PDF Format 

A Master Billings PDF sample template has been added to the Create a Custom PDF Format list for users to customize their Master Billings PDF. 

Customer Requested Enhancements 

Master Billings on the Homepage 

With this release, Accounting Home now includes a hyperlink to the Master Billings page. From Accounting Home, you can click the Create Entries tab. Then, on the Revenues menu, click Master Billings. 

Automated Job Results Exception Report – Warning message 

In addition to the “Error” message that can display as a column heading on the Exception Report, a “Warning” message column heading can now be included. The “Warning” message might display when the Merchant Download Job runs, and includes a Master Billing where the related Billing Cash Receipt (BCR) failed to be created. A “Warning” message will have no effect on the Automated Job Results Succeeded, Failed, or Processed count.  

For more information refer to the Review an Automated Job Results Exception Report article.

Journal Entry Clone/Reverse Clone Functionality 

The Journal Entry Clone w/Lines & Reverse Clone w/Lines field set functionality has been enhanced with this release. When you Clone w/Lines or Reverse Clone w/Lines, only those fields that are included on the respective field set (Journal Entry fields to Clone or Journal Entry Line fields to Clone) will be included as part of the clone/reverse clone process. 

For more information, refer to the Clone a Journal Entry section of the Create or Clone a Journal Entry article.  

Merge Billings - new Field Set 

A new “Billing fields to Merge” field set is now available for adding custom fields that you want to be included as part of the Merge Billing process on the Billing header. For the Billing Lines, the same field set that is used when cloning a Billing (Billing Line fields to Clone) can be used to add fields when using the Merge Billing process. To add fields to this new field set or to the existing cloning field set, refer to the Edit a Field Set article.  

Important: After installing the Summer '25 release, your custom fields will not be copied until they have been manually added to the new field set. 

For more information refer to the Merge Billings article.

Foreign Currency JE Rounding

A rounding variance issue for multi-currency customers, where posting journal entries (JEs) with many debit lines and a single credit line in a different currency could cause debits and credits to be out of balance due to repeated rounding. In the Summer ‘25 Release a new General Ledger section on the Default GL Accounts page includes a Rounding GL Account field. This account is used to adjust small discrepancies caused by rounding during currency conversion, ensuring debits and credits transactions remain balanced. The solution includes validations to prevent inappropriate GL Account selections.

For more information, see Default GL Accounts and Summer ‘25 Configuration Changes.

Software Corrections 

Cash Receipt Screen Refresh

When applying a cash receipt in a console app, after clicking Save and Complete, the screen refreshed and a new tab opened with only the cash receipt and the original record tab visible. This issue has been resolved.

Billing PDF File Extension

When a PDF file was attached to a billing record, the file extension was removed, making the attachment inaccessible. This issue has been resolved.

Cash Receipt Error Message 

When users clicked on the "Apply/Unapply" on a Cash Receipt, they would sometimes receive an error message to review errors on the page without further information. The issue has been resolved. 

AvaTax Exception Report 

When the tax calculation mode is set to Point of Sale or Point of Destination, billings that did not have errors were being flagged as exceptions on the AvaTax exception report. This issue has been resolved. 

Billings with non-US and non-Canada addresses were previously being included in the AvaTax exception report. This issue has been addressed by filtering these billings out. 

AR Automation

In specific situations, the Merchant Download job would keep rescheduling itself endlessly causing issues with Sola. This issue has been resolved.

Issues with the Merchant Download Job, including error on cleared records, inclusion of error-status payments, and failure to recreate JEs after deletion have been resolved.

When running the Sola Merchant Download Job for ACH payments an error caused the system to attempt deletion of posted Journal Entries, resulting in failures and error messages. This issue has been resolved.

Receive Payments  

Billings were not being filtered out on the Receive Payments screen when there was a Billing that belonged to customer who had a Payment Processor record without a Payment Method in both Sola and Accounting Seed. The “No active payment methods exist. Please create a payment method in order to create a payment” error message displayed. This issue has been corrected. 

Ledger Inquiry Report  

If a customer’s timezone was different than the local timezone on the computer, this may have created an issue with the transaction date on the Ledger Inquiry Report (one of the Standard Financial Reports). This issue has been corrected. 

Billing State/Province Picklist 

With Edenred Pay, on an org with Salesforce State and Country picklists enabled, the Billing State/Province on the Account was not being converted to the appropriate two-letter state and/or territory abbreviation when a US territory or the District of Columbia was selected. This prevented the payment from processing. This issue has been corrected.  

Large Data Optimizer (LDO) 

• Billing Cash Receipts (BCRs) – With LDO enabled, Billing Cash Receipts were not posting due to an “AcctSeed: Too many query rows: 50001” error message. This issue has been resolved.
• Journal Entries and Journal Entry Lines on a Bank Rec – With LDO enabled, there was an issue with Journal Entries and Journal Entry Lines that have been cleared on a Bank Reconciliation being able to be unposted and have the lines edited. When attempting to unpost and edit the lines, a message should display to indicate the record must not be associated with a Bank Reconciliation. This issue has been corrected so that the error will now display as expected.  

Cash Flow Category 

When using the Payable Pay intermediate screen or creating a new Cash Disbursement, the Cash Flow Category field was not being automatically populated based upon the Cash Flow Statement information in the Enablements screen. This issue has been resolved.  

Deprecated Visualforce page

The SalesOrderFromOpportunityConfirmation (Orders & Inventory) Visualforce page has been deprecated. See Remove Deprecated Elements for details on how to remove it.