Posting Records Overview

Body

Overview

Posting records in the general ledger creates the debits and credits for that source object in the general ledger. Once a record is posted, any fields on the source object that are related to the general ledger transaction table can not be edited until it is unposted. Unposting a record completely removes the transactions associated with the record in the general ledger. Once an accounting period is closed, a record can not be posted or unposted in the closed period. Some records in Accounting Seed auto-post while others need to be posted manually. Below is a list of objects that can be posted, and the posting options associated with each:

Accounting Seed provides the ability to schedule the start time for posting all records that are in an “Approved” posting status using the Scheduled Post job. In addition, there is also the option to use the Auto-Post setting, which will automatically post certain records after creation. As always, records can also be manually posted. Below is a list of objects that can be posted, and the associated posting options:

Source Record	Scheduled Post Job	Automatic Posting	Batch Posting & Unposting From Object Tab	Posting via API Global Class	Posting via Rest API
Journal Entry	Yes		Yes	Yes
Billing	Yes		Yes	Yes	Yes
Cash Receipt	Yes	Yes	Yes
Cash Application	Yes	Yes
Accounts Payable	Yes		Yes	Yes
Cash Disbursement	Yes		Yes
Scheduled Revenue & Expense	Yes	Yes	Yes
Time Card	Yes		Yes
Purchase Order Inventory Movement*	Yes	Yes
Inbound Inventory Movement*	Yes	Yes
Manufacturing Inventory Movement*	Yes	Yes
Outbound Inventory Movement*	Yes	Yes

*Part of Accounting Seed's Orders & Inventory only

Rules for Posting in Relation to Accounting Periods

The following rules apply to creating, posting and updating records with regards to Accounting Periods:

A user can update non transaction related fields on a posted record associated with a closed accounting period or an open accounting period.
A user cannot post record associated with a closed accounting period.
A user cannot unpost record associated with a closed accounting period.
A user cannot delete posted record associated with a closed accounting period.
A user can delete posted record associated with an open accounting period.

Index of Fields Updatable After Posting

The majority of fields on the Accounting Seed source objects are locked after posting. A user is able to add their own fields which are update-able after posting. The table below shows all the fields that are NOT locked for each object after a record is posted.

Source	Field
Journal Entry	Journal Entry Name Date
Billing	Proprietary Billing Number Billing Date Due Date Discount Due Date Discount % PO Number Billing Address Shipping Address Opportunity Recurring Billing
Billing Line	List Price Recurring Billing Line Sales Order Line Comment
Cash Receipt	Payment Reference Purpose
Cash Application	None
Account Payable	Payee Reference Purchase Order Issue date Due Date
Account Payable Line	Purchase Order Line Billable Internal Comment External Comment
Cash Disbursement	Reference Check Number
Scheduled Revenue & Expense	Sched Rev & Exp Name Fixed Asset Description
Time Card	None
Purchase Order Inventory Movement*	All fields can be edited if the accounting period is open. Serial Number if Accounting Period is closed.
Inbound Inventory Movement*	All fields can be edited if the accounting period is open. Serial Number if Accounting Period is closed.
Manufacturing Inventory Movement*	All fields can be edited if the accounting period is open. Serial Number if Accounting Period is closed.
Outbound Inventory Movement*	All fields can be edited if the accounting period is open. Serial Number if Accounting Period is closed.

*-Part of Accounting Seed's Orders & Inventory only

For additional information, see:

Title

Posting Records Overview

URL Name

1011351709