Overview 

The Enablements screen provides the ability to define and make certain system functions operational. These functions include the following:

Multi-Currency

Multi-Currency includes the Enable Multi-Currency button, which initially defaults to “Off.” If you have Multi-Currency, once the process to Enable Multi-Currency has been completed, this button will display as “On.” For more information, refer to the Enable Multi-Currency article.

Note: The Enable Multi-Currency is a read-only field, which cannot be edited on this screen and the Enable Multi-Currency field will only display if you have this additional feature.

Aging/History Enablement

• Enable AR Period Sensitive Aging - allows for the creation of AR Aging records when an Accounting Period is Hard Closed, or a Soft Close is performed. On new Accounting Seed installations, this setting defaults to “On.” Most clients will want to leave this button set to “On” in expectation of being audited by external auditors or investors. This utility tracks the balances of all unpaid Billings at the end of a specific Accounting Period.
  
  Note: When the button is set to “On,” any Accounting Period that is already closed must be reopened and then reclosed before an AR Aging report can be created for that period. 
  
  
• Enable AP Period Sensitive Aging - allows for the creation of AP Aging records when an Accounting Period is Hard Closed, or a Soft Close is performed. On new Accounting Seed installations, this setting defaults to “On.” Most clients will want to leave this button set to “On” in expectation of being audited by external auditors or investors. This utility tracks the balances of all unpaid Payables at the end of a specific Accounting Period. 
  
  Note: When the button is set to “On,” any Accounting Period that is already closed must be reopened and then reclosed before an AP Aging report can be created for that period.
  
  
• Enable Inventory Period History - allows for the creation of Inventory History records when an Accounting Period is Hard Closed, or a Soft Close is performed. On new Accounting Seed installations, this setting defaults to “On.” Most clients will want to leave this button set to “On” in expectation of being audited by external auditors or investors.

Note: Enable Inventory Period History is only available if the Orders & Inventory package has been installed. 

Amortization

Amortize Deferred Revenue/Expense represents the global default to calculate the amount to be amortized. When this setting is enabled, the amount to be amortized reflects all Billing and Payable Lines that post to the Default Deferred Revenue GL Account and the Default Deferred Expense GL Account, respectively. These Default Deferred GL Accounts can be added to the Revenue & Expense Amortization Details section of the Default GL Accounts screen.

The Amortize Default Revenue/Expense setting on the Create Amortization Entries wizard will default based upon this setting being turned “On” or “Off.”

Bank Reconciliation

Bank Reconciliation includes the Disable Auto-Clear job button to disable/enable the automatic clearing of records when you import or create and save one or more Bank Reconciliations. When this button is set to “On,” records on the saved Bank Reconciliations will not be automatically cleared. When this setting is turned “Off,” if multiple Bank Reconciliations were imported/created and saved at the same time, records on the first saved one will automatically be cleared. On the remaining Bank Reconciliations that were imported/created at the same time, the records will need to be manually cleared. The default for this setting is “Off.”

Default Billing Date from an Opportunity

Default Billing Date from an Opportunity relates to the Billing Date when creating a Billing or a Recurring Billing from an Opportunity. When the ”Set Billing Date to Current Date” Swipe button is turned “On,” and the Create Billing button on the Opportunity page is clicked, the Billing Date and Date on the Billing Line(s) will default to today’s date. Additionally, if the button is set to “On,” and the Create Recurring Billing button is clicked on the Opportunity page, the Next Billing Date and the Date on the Recurring Billing Line(s) will default to today’s date. If this button is set to “Off,” which is the default, the system will use the Close Date on the Opportunity instead of today’s date. 

Credit Memo Default for Billings & Payables

Credit Memo Default for Billings & Payables relates to the Clone as Credit Memo checkbox that is on the Clone w/Lines intermediate screen on Billings & Payables. This setting identifies the field that will be set as negative when cloning a Credit Memo. The default is set for the Amount to display as the negative of the Unit Price on the Billing and Payable. The radio button can be changed to set the Quantity as negative when cloning a Credit Memo.

Invoice Capture

Invoice Capture relates to our AI Invoice Capture feature, which is used with the AP Automation. Invoice Capture includes the following:

• Auto-Capture Payables – when this setting is turned “On,” if using Email to Payable or as the default file on a Payable is changed, the Invoice Capture process will start automatically (for any Vendor that has not be manually excluded from auto-capturing on the Account record). The types of files that can be scanned include PDF, PNG, JPG, JPEG, Excel (.xls/.xlsx), and Word (.doc/.docx). This setting defaults to “Off.”
• Invoice Capture Expiration (minutes) - this setting defaults to 30 minutes. It can be adjusted up to 99 minutes. Existing AP Automation customers will need to manually add minutes in this setting.

Note: This represents the number of minutes until a URL that is specifically created for the Invoice Capture process will expire. Once you update and save modifications the URL will no longer be needed, which is why it will expire after the configured expiration time. This URL can be viewed by clicking Invoice Capture Review from the Payable record. This URL provides the Invoice Capture information, which can be reviewed and updated before approving a captured file. If you are in the Invoice Capture Review screen, you can update and save modifications, as necessary. However, if you are in this screen longer than the expiration time entered here, an error message will display if you attempt to continue making updates (this is a clear indication that the URL has expired). In order to rectify the situation, simply return to the Payable record, and click Invoice Capture Review again. This will automatically create another URL (with the same expiration time) and return you to the Invoice Capture Review screen so that you can continue to modify the captured information before approving.

CD Source for Accrual Ledgers

CD Source for Accrual Ledgers relates to whether the Source field on a Cash Disbursement from the Pay and Pay Batch intermediate screens (available from a Payable record and Payable list view) will display as Manual or Payable. If the Manual radio button is selected, the Source field on a Cash Disbursement created from the Pay or Pay Batch intermediate screen will be set to Manual. If the Payable radio button is selected, the Source field on a Cash Disbursement from either of these two intermediate screens will be set to Payable, but only if the Accounting Method on the Ledger is Accrual or Accrual and Cash. For Payables that are created on a Ledger with Cash selected as the Accounting Method, the Source field on Cash Disbursements that are created from the Pay/Pay Batch intermediate screens, will always be set to Manual. 

Note: Be aware that AP Disbursements (application record) related to Manual Cash Disbursements will post transactions to the General Ledger, while APDs for Source = Payable Cash Disbursements do not post transactions.

Bank Account Defaulting on Pay Screens

Bank Account Defaulting on Pay Screens gives users the ability to disable the automatic defaulting of the Bank GL Account on payment screens. Currently, when users open Pay or Pay Batch screens, a Bank GL Account is pre-populated automatically. With this setting enabled, that field will be left blank, requiring users to explicitly select a bank account each time.

Automated Email Billing

Automated Email Billing controls the number of billing PDFs generated per batch transaction in the Automated Email Billing job. The default value is 40. If your billing PDFs are large (2 MB or more), lower this value to prevent Apex heap size errors. Setting it to 1 processes one billing per transaction, which eliminates heap errors regardless of PDF size but increases the time the job takes to complete.

Product Costing

Product Costing enables the Inventory Movements and Inventory Costing for products. When this button is set to “On," which is the default (if the Orders & Inventory package is installed), a sale of an Inventory Product will debit the Cost of Goods Sold and credit the Inventory. Additionally, the Product Costing section displays the Inventory Valuation Method in this screen to indicate whether Average Cost or Standard Cost is the method being used. The Inventory Valuation Method is a read-only field in this screen and can only be updated by our Customer Support Team.

Time Card Settings 

Time Card Settings include the Display Billable Flag in Time Card Entry button, which defaults to “On.” When this button is set to “On,” the Billable checkbox will display on time cards for selecting on individual time card lines to show a line as billable. Additionally, the Label for Time Card Variable 1-2 is available in this screen, and is used to display the Time Card Variable in the Time Card screen. Time Card Variables 1 and 2 are used in coordination with setting up Accounting Variables.

Cash Flow Statement

Cash Flow Statement includes the Enabled Cash Flow Statement button, which defaults to “Off.” When this button is set to “On,” it provides the ability to run the Cash Flow Statement Report. This section also includes the default Cash Flow Categories. The categories selected here will automatically populate on records that are created after this setting has been turned on. The Cash Flow Statement summarizes the amount of cash and cash equivalents that enter and exit a Ledger. The Cash Flow Statement requires that All Cash Receipts, Cash Disbursements, and a subset of Journal Entry Lines must have a Cash Flow Category field populated. The Cash Flow Statement creates and manages a set of Financial Cubes and may result in additional data storage.

A Cash Flow Statement reports on cash generated and spent during a period. A Cash Flow Statement can be prepared using either the Direct Method or Indirect Method. Both the FASB (Financial Accounting Standards Board) and U.S. Securities and Exchange Commission (SEC) encourage the use of the Direct Method of Cash Flow. The Direct Method is the one supported in Accounting Seed.

The difference between the two methods is primarily the starting point. With the Indirect Method, you start with Net Income and adjust for non-cash items to arrive at the net change in cash. On the other hand, with the Direct Method, cash inflows and cash outflows are presented, and the cash outflows are subtracted from cash inflows to determine the net change in cash.

Important: If you are activating this feature after your initial Go Live, the feature cannot generate a Cash Flow Statement until the accounting year following the year you activate the feature. This is because all cash related transactions (Cash Disbursements, Cash Receipts and Journal Entries to a cash account) in a fiscal year are required to be tagged with a Cash Flow category in order to generate a Cash Flow Statement.

If the Cash Flow Statement is enabled (set to on) in this screen, a new set of GL Account records to categorize Cash Flow Statement records will be created and the Cash Flow Statement will be enabled in your Salesforce org (organization).

The Cash Flow Statement section includes the following options for adding default categories:

• Default Cash Disbursement Category - used to categorize Cash Disbursements on the Cash Flow Statement
• Default Cash Receipt Category - Use to categorize Cash Receipts on the Cash Flow Statement
• Default Journal Entry Line Category - use to categorize Journal Entry Lines related to Bank Accounts on the Cash Flow Statement

Large Data Optimizer (LDO)

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Edit the Enablements

1. Navigate to Accounting Home and click the Setup tab. Then, under the Configurations menu, click Enablements. The Configurations - Enablements screen displays.
   
   
2. Note: Click here to view the above image in full screen. 
   Note: Enable Inventory Period History is only available if the Orders & Inventory package has been installed.
   
   
3. Click the Pencil icon that displays to the right of Enablements. Then, edit information on this screen, as necessary. For example, in the sample screen below, the Enable AR Period Sensitive Aging, Enable AP Period Sensitive Aging and Enable Inventory Period History buttons were clicked to turn on this functionality.
   
   Note: Click here to view the above image in full screen. 
   
   
4. Click Save.
   

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