AP Automation is available to all customers. Of the four features, Automated Payment Distribution or Payment Services is only available to customers operating in US Dollars. To activate AP Automation, please send an email to licensing@accountingseed.com.

Overview 

The Payment Proposal feature helps you manage a large volume of bills by determining the who, what, and when of payment from one central location, and lets you take advantage of early payment discounts offered by Vendors. Use it to search for Payables and Credit Memos to add to a batch, track a running total for the batch, and send it for approval before it moves to payment processing.

In this article:

• Key Concepts
• Create a Payment Proposal
• Use the Basic Search to add Payables/Credit Memos
• Use the Advanced Search to add Payables/Credit Memos
• Add a Row
• Automate the Creation of Payment Records

Key Concepts

Aggregate by Payee Checkbox

There are two basic modes of using Payment Proposals:

• Aggregate by Payee 
  • Select this checkbox if you want to aggregate Payables by Vendor thereby creating a single Cash Disbursement for each Vendor. AP Disbursements are also created linking the Payable to its Cash Disbursement.
  • You must select this if you have Credit Memos you want applied and the remainder paid as Cash Disbursements. Both AP Disbursements and AP Credit Memo records are created to record the cash and credit applications respectively.
• Not Aggregated by Payee
  • When the Aggregate by Payee checkbox is unchecked, Payables for the same Payee create separate Cash Disbursements.  You cannot add Credit Memos when the Aggregate by Payee checkbox is not checked.

Payment Proposal Lines and Field Sets

When you add Payables/Credit Memos to a Payment Proposal, they display as Payment Proposal Lines in the Advanced Line Manager (ALM). Payables and Credit Memos can be added to a Payment Proposal by using one or more of the following ways:

• Basic Search: this is a fundamental starting point to search for Payables and Credit Memos  
• Advanced Search: this is used with Salesforce reports to include more complex search criteria  
• Add Row: click this button on the Advanced Line Manager (ALM), which is a part of the Payment Proposal Line data grid to add any one-off Payables.  

Field Sets

The columns that display in the Advanced Line Manager (ALM) are based upon the three field set names listed below, which are on the Payment Proposal Line object. These field sets can be modified to adjust the column headings that display in the ALM. For more information, refer to the Edit a Field Set article.

• Aggregate Payment Proposal Lines: used in conjunction with the Aggregate by Payee checkbox on the Payment Proposal screen. When the Aggregate by Payee checkbox is selected, this field set refers to the parent row as in the sample screen in the bullet point below.
  
  
• Detail Payment Proposal Lines - when the Aggregate by Payee checkbox is selected, this field set refers to the child (expanded) row(s).
  
  
  View full-screen image
  
  
• Non Aggregate Payment Proposal Lines: when the Aggregate by Payee checkbox is NOT selected, the row(s) in the ALM displays as in the sample screen below.
  
  
  View full-screen image

Credit Memos on a Payment Proposal

Credit Memos can be included on a Payment Proposal if you would like them to be applied to your Payables and have any remaining amount due on the Payables to be paid as Cash Disbursements. When you click the Pay button on the Payment Proposal screen or schedule the Pay Payment Proposal job to run in the Automated Jobs, the AP Credit Memo records will automatically be created to capture the credit application, as well as create both Cash Disbursements and AP Disbursements to record the cash application.

If you have a Credit Memo(s) that you want applied to a Payable(s) on a Payment Proposal, and the Aggregate by Payee checkbox was NOT selected when the Payment Proposal was created, be sure to select this checkbox before you attempt to add any Credit Memos included in your search results.

Note: The remittance advice sent to a vendor currently does not include reference to a credit memo.

View full-screen image

The data grid on the Advanced Line Manager (ALM) will change to include the ability to expand and collapse parent and child rows as in the sample screen below.

View full-screen image

If you selected a Credit Memo(s) from the search results to be included on the Payment Proposal, it will display in the expanded drawer.

View full-screen image

The system will automatically apply the Credit Memo to the oldest Payable in the Advanced Line Manager, and if any credit amount remains, it will be applied to the second oldest Payable, and so on.

Note: If it is important to you to apply your credit notes to specific Payables, we recommend that this be performed outside of the Payment Proposal screen. You can display the Credit Memo in the Payable screen. Then, click Apply/Unapply Credit Memo. After you apply the Credit Memo to a specific Payable, when the Payable is added to the Payment Proposal, the remaining Balance will be reduced by the application of the Credit Memo. Note: the remittance advice sent to a vendor currently does not include reference to a credit memo.

Payable Discounts on a Payment Proposal

Payment Proposals support the ability to include discounts on your payments. Using the existing Payable Discount terms available on the Vendor record (Payable Discount Days Due and Payable Discount %), the discount is automatically calculated and will display on the Payment Proposal Line (Payable). Additionally, if a Discount “override” amount was manually entered on the Payable, this will display as the Discount Amount. The Discount Amount field can also be manually modified directly from the data grid on the Payment Proposal Line (click the Pencil icon to edit the Discount Amount). 

View full-screen image

When the Payment Proposal is processed (Pay button was clicked or the scheduled job was run) and the resulting Cash Disbursement is posted, a transaction will be posted to the Default Vendor Payment Discounts GL Account for that Ledger. This is similar to the pre-existing discounts functionality on the Pay screens. 

View full-screen image

Approved Payments

Note: When using Payment Proposals, we recommend creating a Salesforce Payment Approval process to strengthen internal controls around your spending. For more information, refer to the Approval Process when using Payment Proposals article.

Once you have a Payment Approval process set up, and have added the Submit for Approval button, you can click it to send the Payment Proposal for review. When the Payment Proposal has been approved for payment, the approval process should update the Status field on the Payment Proposal to Approved. If you do not have a Payment Approval process, once the payments on the Payment Proposal are approved, you can manually change the Status field to Approved.

The Set Cash Disbursement to Approved setting is available in the Payment Settings screen, which you can use to have the Cash Disbursements on approved Payment Proposals automatically update to a Posting Status of Approved. Or, turn this setting off if you do not want the Cash Disbursements to automatically update to Approved. When this setting is turned off, Cash Disbursements that are created from Payment Proposals will be set to your default Posting Status. For more information, refer to this setting in the Payment Settings screen.

Payment Records & Automated Payments Distribution

Once a Payment Proposal has gone through the approval process and has been set to the Approved status, it is ready to be processed further. The next step is to pay the Payment Proposal, which begins with a background job to create the required records and applications. You can do this in a few ways:

• Schedule the Pay Payment Proposal job to run in the Automated Jobs.
  Note: This will process all approved Payment Proposals.
• Run the same job On Demand from the Automated Jobs.
  This will process all approved Payment Proposals.
• Click Pay on the Payment Proposal record to create records and applications for only the selected Payment Proposal.

As a result of clicking Pay or using the Pay Payment Proposal automated job, the following records are created:

• Cash Disbursement(s) to record payment
  
  • • It is created in the Approved Posting Status.
    • The Payment Date selected on the Payment Proposal is set as the Disbursement Date on the resulting Cash Disbursement.
    • The value selected in the Type field on the Payment Proposal is automatically set as the Cash Disbursement's Type.  
      
      • • If the Payment Proposal Type is set to Payment Services, the resulting Cash Disbursement's Type field is also set to Payment Services.  When the Cash Disbursement is posted, information is sent to Repay for payment processing.
          
• AP Disbursement(s) to record the application of the payment to the specific Payable(s).
• AP Credit Memo(s) to record the application of credit if a Credit Memo was included in the Payment Proposal.

Automated Payment Distribution/Payment Services

When Payment Services is selected in the Type field on a Payment Proposal, as mentioned above, this same Type is also set on the Cash Disbursement. In addition, the Vendor’s preferred Payment Services Type is also set on the Cash Disbursement. This indicates to the system that the Cash Disbursement is ready to be paid by the payment processor. For more detailed information, refer to the Payment Services article.

Create a Payment Proposal

1. Navigate to Accounting Home and click the Create Entries tab. Then, under the Expenses menu, click Payment Proposals.
2. Click New. The New Payment Proposal dialog box displays.
   
   
   
   
3. If using Payment Services, from Type drop-down list, select Payment Services.
   
   If you have Multi-Currency enabled, when Payment Services is selected as the Type, currently only USD can be selected from the Currency drop-down list. Also, once the Payment Proposal has been saved with a specific Currency, when there are one or more lines on the Payment Proposal, the Currency field cannot be changed.
   
   If you are not using Payment Services, but instead using a printer to print checks or pay bills on a bank site, select Check or Electronic from this drop-down list.
   
   
4. Click the Calendar icon to select a Payment Date.
   
   If using Payment Services, you can select a future date and the payment will be processed on the date selected.
   
   If you have a Payment Approval process, be mindful of that process when selecting the Payment Date.
   
   
5. The Ledger defaults to the Ledger that is on the org. If necessary, click X to delete the default Ledger, and then select a different Ledger from the drop-down list.
6. Search for and select the Bank GL Account.
   
   If using Payment Services, select only the Bank GL Account that is associated with the Bank Account record enrolled with the payment processor. The selected Bank GL Account must be one that is already enrolled in Payment Services with the payment processor. 
   

   The Status field controls what can be done with a Payment Proposal. This field defaults to In Progress. The Approved status denotes that this Payment Proposal is ready to be paid. 

   Note: When using Payment Proposal, we recommend setting “In Progress” as the default for this field. This field should NOT be set to “Approved” until you are actually ready to pay the batch.
   
   
7. If you have a Credit Memo(s) that you want to be applied to a Payable(s) on this Payment Proposal, select the Aggregate by Payee checkbox. For more details, refer to the Aggregate by Payee and/or Credit Memos on a Payment Proposal information in this article.
   
   Once the Payment Proposal is saved, if you determine later that you have a Credit Memo that needs to be added, if this checkbox was not selected, you can manually edit the record to select the Aggregate by Payee checkbox.
   
   
8. Click Save. The Payment Proposal record displays with header information, and the Payment Proposal Line section, which is the Advanced Line Manager (ALM). The ALM will display the Payables that you would like to include in this Payment Proposal batch.
   
   On the Payment Proposal record, a message displays at the top left below the Payment Proposal number, which provides helpful information for using the Detail tab and the Search tab.
   
   
   View full-screen image

Use the Basic Search to add Payables/Credit Memos

If you are starting from the last step in the previous section, continue with step 1 below. Otherwise, navigate to Accounting Home > Create Entries > Expenses, and click Payment Proposals. Then, select a Payment Proposal and continue with step 1 below.

1. Click the Search tab to search for and select Payables and/or Credit Memos to be included in this Payment Proposal batch. The Basic Search page displays.
   
   
   View full-screen image
   
   
2. Select your filter criteria.
   
   Note: You can enter filter criteria that will return search results for Payables and/or Credit Memos.
   
   If you have Multi-Currency enabled, the ISO currency code will display next to the Basic Search. Currently, only USD will display here. The table below provides a listing of the Basic Search fields and descriptions. Many of the fields on the Basic Search are the same field names that display on the Payable record, along with additional fields to filter your search results.
   
   

   Field Name	Description
   Conditions Met	Available options include:  All: every condition (search options selected) must be met in order for related results to be returned. Any: one or more (search options selected) can be met in order for related results to be returned.
   Account	Search for and select a specific Vendor Account record. Otherwise, leave this field blank to include all or any Vendors.
   Posting Status	From the drop-down list, select one of the statuses below. Posted will display as the default status. In Progress Approved Posted
   On-Hold	Select this checkbox if you want to include Payables that are on hold. However, keep in mind that while you will be able to view the on hold Payables, these will not be eligible for payment and will not be processed (Cash Disbursements will NOT be created). For more information, refer to the On Hold Payables article.
   Payable Name Operator	From the drop-down list, select one of the following operator conditions. Equals is the default operator. Equals Not Equal To Contains Does not contain Starts with
   Payable Name	This field works in conjunction with the Payable Name Operator. If you want to include a name, enter the system assigned name for the Payable record, such as AP-19668. Otherwise, leave this field blank.
   Payee Reference Operator	From the drop-down list, select one of the following operator conditions. Equals is the default operator. Equals Not Equal To Contains Does not contain Starts with
   Payee Reference	This field works in conjunction with the Payee Reference Operator. Typically, this is the Vendor invoice number. If you want to include a reference number, enter it here. Otherwise, leave this field blank.
   Alternate Payee Operator	From the drop-down list, select one of the following operator conditions. Equals is the default operator. Equals Not Equal To Contains Does not contain Starts with
   Alternate Payee	This field works in conjunction with the Alternate Payee Operator. If the Vendor record has an Alternate Payee for which you want to search for based upon the selected operator, enter it here. Otherwise, leave this field blank.
   Proprietary Payable Number Operator	From the drop-down list, select one of the following operator conditions. Equals is the default operator. Equals Not Equal To Contains Does not contain Starts with
   Proprietary Payable Number	This field works in conjunction with the Proprietary Payable Number Operator. When populated on a Payable, it will print under “Our Reference” in the remittance section of the check. If not populated, “Our Reference” will display the Salesforce system-generated number. Enter the number here if you want to search based upon the selected operator. Otherwise, leave this field blank.
   Payment Proposal Date	This defaults to today’s date. However, you can click the Calendar icon to select a date that will be used in conjunction with the selected Relative filter. For example, if you selected to filter on Payables with a Relative Due Date for the next 2 months, and today’s date displays in this field, the search results will return Payables with a Due Date for the next 2 months starting from today.
   Relative Due Date	Based upon the Payment Proposal Date, make a selection to filter Payables in relation to the Payment Due Date. Selections in this drop-down list include the following: Today Tomorrow Yesterday Next n Days: if this option is selected, enter the next number (n) of days for which you want to search in the Relative Due Date Number (n) textbox that displays to the right of this field. Last n Days: if this option is selected, enter the last number (n) of days for which you want to search in the Relative Due Date Number (n) textbox that displays to the right of this field. This Week: this is the default selected for this drop-down list. Last Week Next n Weeks: if this option is selected, enter the next number (n) of weeks for which you want to search in the Relative Due Date Number (n) textbox that displays to the right of this field. Last n Weeks: if this option is selected, enter the last number (n) of weeks for which you want to search in the Relative Due Date Number (n) textbox that displays to the right of this field. This Month Last Month Next n Months: if this option is selected, enter the next number (n) of months for which you want to search in the Relative Due Date Number (n) textbox that displays to the right of this field. Last n Months: if this option is selected, enter the last number (n) of months for which you want to search in the Relative Due Date Number (n) textbox that displays to the right of this field. This Quarter Last Quarter Next n Quarters: if this option is selected, enter the next number (n) of quarters for which you want to search in the Relative Due Date Number (n) textbox that displays to the right of this field. Last n Quarters: if this option is selected, enter the last number (n) of quarters for which you want to search in the Relative Due Date Number (n) textbox that displays to the right of this field.
   Relative Due Date Number (n)	If the Relative Due Date was selected with a Number (n), enter the desired number here. For example, if you selected “Next n Months” to view Payables with Due Dates for the next two months, the number 2 would be entered in this field.
   Relative Issue Date	Based upon the Payment Proposal Date, make a selection to filter Payables in relation to or in proportion to the Payment Issue Date. The default for this field is “None.” The available options in this drop-down list are the same as the ones in the Relative Due Date drop-down list.
   Relative Issue Date Number (n)	If the Relative Issue Date was selected with a Number (n), enter the desired number here. For example, if you selected “Next n Months” to view Payables with Issue Dates for the next two months, the number 2 would be entered in this field.
   Relative Early Pay Date	Based upon the Payment Proposal Date, make a selection to filter Payables in relation to or in proportion to the Early Pay Date. The default for this field is “None.” The available options in this drop-down list are the same as the ones in the Relative Due Date drop-down list.
   Relative Early Pay Date Number (n)	If the Relative Early Pay Date was selected with a Number (n), enter the desired number here. For example, if you selected “Next n Months” to view Payables with Early Pay Dates for the next two months, the number 2 would be entered in this field.

   In the sample screen below, “All” was selected as the Conditions Met, an Account record was searched for and selected. Additionally, the “Next n Months” was selected as the Relative Due Date, for 2 months, and the Payment Proposal Date defaulted to today’s date. The search results returned Payables based upon the selected filter information.

3. Click Search. The search results display in the data grid.
   
   If you have Multi-Currency enabled, the ISO currency code will display next to the Results. Currently, only USD will display here.
   
   View full-screen image
   
   Click the up or down arrow that displays to the right of each column heading to sort a column in ascending or descending order. The default sort order is on the Payable Name column heading.
   
   View full-screen image
   
   
4. Select each Payable and/or Credit Memo that you want to include in this Payment Proposal batch.
   
   Remember that you will only be able to select Credit Memos to include if the Aggregate by Payee checkbox is selected on the Payment Proposal. For more details, refer to the Aggregate by Payee and/or Credit Memos on a Payment Proposal information in this article.
   
   View full-screen image
   
   
5. Click Add. Then, click the Details tab. The added Payables display as Payment Proposal Lines in the Advanced Line Manager. You can also view the Total amount for the added Payables.
   
   The running Total amount helps to determine if you want to return to the Search tab and add more Payables or adjust your search criteria to include additional search results, and then add more Payables.
   
   The Payables Total is the total amount of the Payables that are included on this Payment Proposal. The Total is the Payables Total minus the Credit Memos Total or in other words, the amount that will actually be paid to the Vendor. If the Credit Memos Total is 0.00, the Payables Total and the Total amount will be the same, as in the sample screen below.
   
   View full-screen image
   
   If discount amounts should be included, and you need assistance, refer to the Payable Discounts on a Payment Proposal section of this article.  
   
   
6. Once you have added all of the Payables/Credit Memos that you want to include in this Payment Proposal batch. Do one of the following:
   
   For additional information, refer to the Approve Payments section in this article.
   
   
   1. If you  have a Payment Approval process, click Submit for Approval. Once the Payment Proposal batch has been approved for payment, the Status field on the Payment Proposal screen should be updated to Approved. 
   2. If you do not have a Payment Approval process, click the Status drop-down list and select Approved. 
      
      
7. Click Save.
   
   From here, you can refer to the Automate Creation of Payment Records section. Or, you can also review the information in the Payment Records & Automated Payments Distribution and Automated Payment Distribution/Payment Services sections.

Use the Advanced Search to add Payables/Credit Memos

The Advanced Search uses a Payment Proposal Search Salesforce Report to search for Payables/Credit Memos based upon the filters that you include in the report. This means that you can include custom fields in your Advanced Search, as well as configure filter logic to find the Payables/Credit Memos. In addition to this out of the box report, you can create your own Salesforce reports and set them up to have your unique search criteria.

Important: To have your custom report display on the Advanced Search screen of a Payment Proposal, it must be saved in the Payment Proposal Search Reports folder. Additionally, when creating a custom report, Columns can be included, but do not include Groups. If one or more Groups are included on the custom report, when you click the Advanced Search tab, and select the Report Name drop-down list, your report will not be available to select from the list. 

We recommend that you configure the filters on the out of the box report first, and then as you search for Payables/Credit Memos on a Payment Proposal, the filters will be available to select in the Advanced Search screen. For more information, refer to the Add Filters to the Payment Proposal Search Report section of the AP Automation Onboarding Process article.

If you are NOT using Payment Services with the payment processor, and will use Check or Electronic as the Type in Payment Proposal, you can still refer to the Add Filters to the Payment Proposal Search Report information to add filters for using the Advanced Search.

If you are starting from the last step in the Create a Payment Proposal section, continue with step 1 below. Otherwise, navigate to Accounting Home > Create Entries > Expenses, and click Payment Proposals. Then, select a Payment Proposal and continue with step 1 below.

1. Click the Search tab.
2. Click the Advanced Search toggle button to enable this search.
   
   If you have Multi-Currency enabled, the ISO currency code will display next to the Advanced Search. Currently, only USD will display here.
   
   
   
   
3. Select Payment Proposal Search from the Report Name drop-down list.
   
   If you created a copy the Payment Proposal Search Report, it will be available to select from the drop-down list. If you would like to create a copy of the report, refer to the Create a Copy of the Payment Proposal Search Report section of the AP Automation Onboarding Process article.
   
   
4. Add a Value(s) based upon the Report Column Name(s) and Operator(s).
   
   The Report Filters that display will be based upon the ones that you selected to include on the Payment Proposal Search Report. And, the search results might include Payables and/or Credit Memos.
   
   View full-screen image
   
   
5. Click Search. If Payables that match the Report Filters are found, they will display in the Results data grid.
   
   If you have Multi-Currency enabled, the ISO currency code will display next to the Results. Currently, only USD will display here.
   
   View full-screen image
   
   Click the up or down arrow that displays to the right of each column heading to sort a column in ascending or descending order. The default sort order is on the Payable Name column heading.
   
   
6. Select the Payables/Credit Memos that you want to include on the Payment Proposal.
   
   Remember that you will only be able to select Credit Memos to include if the Aggregate by Payee checkbox is selected on the Payment Proposal. For more details, refer to the Aggregate by Payee and/or Credit Memos on a Payment Proposal information in this article.
   
   
7. From here, refer to step 5 and the remaining instructions in the Basic Search, as the same information applies from this point forward.

Add a Row

From the Detail screen, on the Advanced Line Manager (ALM) in the Payment Proposal Lines data grid, if you want to manually add a new line (row) to the existing Payment Proposal follow the steps below.

1. Click Add Row.
   
   Note: Only Payables with a balance can be added to a row. If the balance on the Payable is 0 (zero), a message will display to indicate that only Payables with a balance can be added.
   
   If the Aggregate by Payee checkbox is selected on the Payment Proposal, you can add a completely new Payment Proposal Line by clicking the Add Row button on the line data grid. Or, if you want to add a row to an existing line, click the right arrow (next to the Status) to expand the drawer. Then click Add Row.
   
   For more details about the Aggregate by Payee checkbox, refer to the Aggregate by Payee and/or Credit Memos on a Payment Proposal information in this article.
   
   
2. Complete the fields for the new row.
   
   1. Do one of the following:
      
      1. If the Aggregate by Payee checkbox is selected on the Payment Proposal, and you added a completely new line, search for and select the Vendor. Click the right arrow to expand the drawer. Then, search for and select the related Payable.
      2. If the Aggregate by Payee checkbox is selected and you only added a row to an existing line, click the right arrow to expand the drawer. Then, search for and select the related Payable.
      3. If the Aggregate by Payee checkbox is not selected, search for and select the Payable (once saved, the Vendor field will automatically populate, or you can also manually search for the Vendor).
   2. Enter the Amount to Pay.
      If this is a Credit Memo, enter a negative amount.
      The Amount to Pay cannot be greater than the balance on the Payable.
   3. Add a Discount Amount, if applicable. Additionally, if applicable on the Vendor record, this field will automatically populate after you save the new row. For more information about discounts, refer to the Payable Discounts on a Payment Proposal section of this article. 
      The Discount Amount cannot be less than 0 (zero) or greater than the current balance.
      
3. Click Save.
   
   The fields that are related to totals will be updated to reflect the amount on the new row.
   
   From here, if the Payment Proposal is complete, you can refer to the Automate Creation of Payment Records section. Or, you can also review the information in the Payment Records & Automated Payments Distribution and Automated Payment Distribution/Payment Services sections.

Automate the Creation of Payment Records

At this point, there are one of three ways to automate the creation of payment records, and if using Payment Services, to automate the distribution of payments to your Vendors.

• Click Pay: a message displays to indicate that Cash Disbursements will be created. Cash Disbursements will automatically be created, posted and applied to Payables.
  If you are using Payment Services, the Payables will be sent to the payment processor for payment. 
• Access the Automated Jobs screen: select the Pay Payment Proposal job from Select Job drop-down list in the Run an On Demand Job section. Then, click Run Now. This will perform the same process as the Pay button (previous bullet point) in the Payment Proposal screen.
• Access the Automated Jobs screen: select the Pay Payment Proposal job from the Select Job drop-down list on the Add/Edit a Scheduled Job section to schedule this job to run automatically.

The automation process looks for Payment Proposals that are in an Approved Status to process the Payable Lines, which includes the following:

• Creating Cash Disbursements that will be Applied (as AP Disbursement records) to the related Payables. In addition, if Credit Memos were part of the Payment Proposal, they will also be Applied (as AP Credit Memo records).
• Automatically setting the Status on the Cash Disbursements to Approved.
• When Payment Services is the Type on the Payment Proposal, send the payment details to the payment processor for payment.
  
  If using Payment Services, you should have already scheduled the Pay Payment Proposal automated job based upon the information related to this in the AP Automation Onboarding Process article. If using Check or Electronic, you can schedule the Pay Payment Proposal automated job to automatically create Cash Disbursements, which will be applied to their respective Payable records. However, the Payables will NOT automatically be paid. For information about scheduling this job, refer to the Automated Jobs article.
  
  
• When processing completes, the system updates the Status on the Payment Proposal to Processed and updates the Status on the Payment Proposal Lines in the Advanced Line Manager to Paid.

It is the posting of the Cash Disbursement that starts the automation process. Therefore, we recommend adding the Cash Disbursement Scheduled Post job to run after the Pay Payment Proposal automated job so that this can be automated. If your AP Disbursements are NOT set to auto-post, we recommend adding this after the Cash Disbursement Scheduled Post job. We also recommend that you schedule the Scheduled Bank Download job to run after the Cash Disbursement Scheduled Post job so that it can bring in your bank transactions from your bank auto-matching and reconcile on your Bank Reconciliation.

Important: If using Payment Services, as part of the automation process, each Vendor/Account record must have a Billing Contact name with a valid email address. This should have already been performed as a part of the AP Automation Onboarding Process.

Return to top