I'm looking for some guidance on the process to handle credit card charges by employees. I have poured over every entry in the Knowledge Base and User Community, but am still unsure how to handle these with an efficient process. I feel like I'm spinning my wheels at this point.
We have 9 employee credit cards. The employee pays the card and we reimburse the employee. Some purchases are raw materials and have corresponding POs, and some are travel expenses and have corresponding Expense Reports.
I've found this entry (https://support.accountingseed.com/hc/en-us/community/posts/219216468/comments/115000393888) most helpful and have tried to setup our process to model this, but I'm not quite sure what steps to take. Sorry to sound dense, but is there a step-by-step guide somewhere in the Knowledge Base I'm missing?
I've created the Paid by Credit Card-Employee liability accounts. When I create a payable from the PO or Expense Report, do I use the AP Control Override field to select the Paid by Credit Card liability account? And, do I select the employee as the Payee, not the vendor? Then, when I pay the payable, do I select the Paid by Credit Card account as the "bank account"?
How do I handle importing credit card charges? Use the AP Control Override field again? I want to make sure I'm capturing expenses by vendor. Will this accomplish that?
One other question, what is the Credit Card Payee field and should I be using this?
Thank you for any input on this! Sorry to sound so clueless.
Please sign in to leave a comment.