Flexibility of Edits on Posted Records in Open Periods

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Chandler Anderson

• November 01, 2016 15:35

I understand why posted records generally can't be edited, but I think there are certain fields that should be editable even if they are posted (but as long as their Accounting Period is open), and that change should update their Transactions:

• Date should be editable even after posting. The Date on Transaction-linked records typically defaults to the created date, even if they are child records of a "header" record with an assigned date. Being able to edit these after posting would make self-auditing of daily Transactions MUCH easier.
• Project and Project Task should be editable on Posted records. Sometimes these records don't get assigned to the correct Projects upon posting and it is a pain to roll them back just to assign a Project, ESPECIALLY if they are on the AP side.
• GL Variables could be editable using the same argument I used for Project lookups.

While I agree posted records should be final in that their dollar Amounts and GL Accounts are finalized, these other fields should be adjustable while their Accounting Periods are open. I don't think we necessarily need two levels of finalization for every single transaction field (1. Posted and 2. Closed Period).

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  JeaNae Remala

  • December 01, 2016 16:32

  Agree.  This is just a normal happening in accounting.  Often we reports are being reviewed, we find things like this that need to be easily corrected.  The system needs to be more user friendly in these types of situations to work better in the real-life accounting world.

   

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