Post a Cash Disbursement(s) from the List View

Overview 

A single or group of Cash Disbursements (CD) can be posted directly from the list view without first selecting a CD batch. The Cash Disbursements can be from different batches. This can quickly and easily be accomplished by using the Post Cash Disbursements button. Additionally, the reverse can be performed by using the Unpost Cash Disbursement buttons from the list view. 

Post a Cash Disbursement from the List View

1. Navigate to Accounting Home and click the Create Entries tab. Then, under the Expenses menu, click Cash Disbursements.
2. Select a list view (other than the Recently Viewed list view). 
3. Select the Cash Disbursements that you want to post.
   Important:  The selected Cash Disbursements can be in different batches.
4. Click Post Cash Disbursements. The intermediate screen displays.
   
   Note: Only the selected records that are in an “Approved” Posting Status will be available to post. If the selected records include any that are in a Posting Status other than “Approved,” a warning message displays. You can view the Not Approved Status column to determine which records are not in an “Approved” Posting Status.
   
   
   Note: Click here to view the above image in full screen. 
   
   
5. Click Post. When the records have been posted, the “Success” message displays.
   
   When using Payment Services, the AP Remittance Email fields on the Account record is required in order to post a Cash Disbursement for Virtual Card payments. Otherwise, an error message will display when you attempt to post a Cash Disbursement.
   
   If using Payment Services with AP Automation, the Payment Method ACH column heading on the list view Batch Post intermediate screen is applicable for ACH payments. On a Cash Disbursement that is created from a Payment Proposal, for ACH payments, if the Vendor’s default ACH Payment Method is being verified (has a status, such as Pending), the Cash Disbursement cannot be posted. An error message will display when you click Post. If you want to post the Cash Disbursement without waiting for verification, you can use the Payment Services Type Override field to manually change the Payment Services Type on this Cash Disbursement to Check.
   
   If more than 100 Cash Disbursements were selected for posting, the posting process will be performed in the background. An Automated Job Results record will be created once this process completes. Additionally, if any records failed, you can click the hyperlink on the Automated Job Results record to review the Exceptions: Sched/Async Post Unpost - CD report to see information about Cash Disbursements that failed to post during the Scheduled Post job and/or Cash Disbursements that did not post/unpost as part of the background process.
   
   Note: The Unpost Cash Disbursements button is available from the list view if you need to unpost records.

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Winter '25 Release

Release Notes and Schedule

• The AP Remittance Email field is required on the Account record when the Payment Services Type is Virtual Card. 
• If the Vendor's default ACH Payment Method is being verified, the Cash Disbursement cannot be posted. However, the Payment Services Type Override field can be used to override. 

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Spring '24 Release

Release Notes and Schedule

Only the selected records that are in an “Approved” Posting Status will be available to post. If the selected records include any that are in a Posting Status other than “Approved,” a warning message displays. You can view the Not Approved Status column to determine which records are not in an “Approved” Posting Status.