Payment Settings

Overview 

Use the Payment Settings screen to indicate payment preferences for AR Payments and AP Payments.

AR Payments

Payment information includes the following:

• Select a Global Default Payment Processor - The Global Default Payment Processor will be used to process PaymentSITE (Cardknox) and Payment Link (Stripe) payments if no Payment Processor is set on a Billing. If no default payment method exists on a Customer Account, the Receive Payment and Create Payment intermediate screens will default to the Global Payment Processor that is selected in this screen.
  
  Important: A Global Default Payment Processor must be set. Otherwise, if a Global Default Payment Processor has not been set, a warning message will display when you attempt to make payments.
  
  
• Configure a Payment Link – this is only applicable to Stripe. This is used to link Accounting Seed to your Stripe account for payment processing.
  
  Note: If you are using Cardknox for payment processing, refer to the Payment Processing using Cardknox section in our Knowledge Base.

AP Payments

Payment information includes the following:

Note: These settings are only applicable if you are using AP Automation.

• Select a Default Payment Services Ledger - the Default Payment Services Ledger will be used when payments are automatically processed using Payment Services with Edenred Pay (an invoice-to-pay integration service).
  
  
• Set Cash Disbursement to Approved – this setting will be used with Payment Proposals to automatically set Cash Disbursements that are created to a Posting Status of Approved. If you do not want the Posting Status on Cash Disbursements that are created from approved Payment Proposals to automatically be set to Approved, turn off this setting.

Do you want to:

• Select a Global Default Payment Processor
• Configure Payment Link for Stripe
• Select the Default Payment Services Ledger
• Set Cash Disbursement to Approved

Select the AR Payment Information

Select a Global Default Payment Processor

Selecting a Global Default Payment Processor needs to be performed for both Cardknox and Stripe.

Note: In order to select a Payment Processor in this screen, at least one Payment Processor record must already exist in the Payment Processors screen.

1. Navigate to Accounting Home and click the Setup tab. Then, under the Utilities menu, click Payment Settings. The Payment Settings screen displays.
   
   
   Note: Click here to view the above image in full screen. 
   
   
2. Click the Pencil icon to edit the information.
3. Search for and select the appropriate Payment Processor to use as the Global Default Payment Processor.
   
   
   
   
4. Click Save.

Configure Payment Link for Stripe

The Configure Payment Link button is used to link Accounting Seed to your Stripe account for payment processing. If you do not already have an existing Stripe account, you can create an account at stripe.com.

Note: Before clicking the Configure Payment Link, you should complete the Add a Payment Processor for Stripe section in the Payment Processors article.

1. If you have an existing Stripe account, log into Stripe using a separate browser tab.
2. Click Configure Payment Link.
   
   
   
3. To connect Accounting Seed to your Stripe account, click Allow.
   
   
   
   The Payment Settings screen refreshes and now displays your Payment Link Username configured. Accounting Seed is now linked to your Stripe account for payment processing.
   
   

Select the AP Payment Information

Select the Default Payment Services Ledger

Important: The settings in this section only needs to be completed if you are using Payment Services as a part of AP Automation.

1. Navigate to Accounting Home and click the Setup tab. Then, under the Utilities menu, click Payment Settings. The Payment Settings screen displays.
2. Click the Pencil icon to edit the information.
   
   Note: Click here to view the above image in full screen. 
   
   
3. In the Default Payment Services Ledger textbox, click the Lookup icon to search for and select the appropriate Ledger.
   
   Best Practice: It is recommended that this setting be performed by a user with the AS Full Admin permission set assigned.
   
   This setting allows you to select and set your main Transactional Ledger for Payment Services.
   
   
   1. If this is a Single-Ledger org, select the default Transactional Ledger.
   2. If this is a Multi-Ledger org, select the main or default Transactional Ledger.
      This field is to tag the main company for all your master data (Vendors, Payment methods, etc.) since a Vendor could be doing business with more than one company. We recommend setting this to the parent company that you identified in your Edenred application.

Set Cash Disbursement to Approved

1. The Set Cash Disbursement to Approved setting automatically defaults to “On.” Therefore, when a Payment Proposal has been approved, Cash Disbursements that are created will automatically have a Posting Status of Approved. If you do not want the Posting Status on Cash Disbursements that are created from approved Payment Proposals to automatically be set to an Approved Posting Status, click this toggle button to change the setting to “Off.”
   
   Note: When this setting is turned “Off,” the Posting Status on Cash Disbursements that are created from approved Payment Proposals will be set to the default Posting Status that is configured on your org.   
   
   
2. Click Save.

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Winter '25 Preview 1 Release

Release Notes and Schedule

The Set Cash Disbursement to Approved setting was added for AP payments.

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Spring '24 Release

Release Notes and Schedule

• The ability to select the Default Payment Services Ledger was added with this release. This is only applicable if you are using AP Automation.