In general, a record cannot be unposted if it is associated with other records. However, Accounting Seed provides the ability to unpost a Billing, even if the related Cash Receipt or Credit Memo has not been unapplied. This can be a time saver when you need to make modifications.
Once the Billing is unposted, you can edit certain fields on the Billing. For example, you might want to edit the Project(s) or Project Task(s) on a Billing. Or, perhaps, a Billing was posted to an incorrect GL Account. You can edit the Billing to update it with the correct GL Account. Then, once the modifications are completed, you can repost the Billing, as necessary.
This information might be helpful to keep in mind when performing tasks such as the following:
- Create a Billing from an Opportunity
- Create a Billing from an Expense Report
- Create a Billing from a Sales Order
- Create a Billing from a Work Order
- Create or Clone a Billing
- Post Records
- Receive and Apply Cash
Important: This process specifically excludes the ability to unpost a Cash Receipt that has been applied to a Billing. This only applies to unposting a Billing.
To maintain system integrity, some restrictions apply when unposting a Billing to make edits. Use the table below to learn about the restrictions.
|Billing Record||If the unposted Billing record includes an applied Cash Receipt or applied Credit Memo, the following fields are non editable:
|Billing Lines||If the unposted Billing includes a related Cash Receipt or Credit Memo:
Note: These fields cannot be edited on a Billing Line because changing this information will affect the Total, which is a non editable field on the Billing record.
|Calc Tax button||If the unposted Billing includes a related Cash Receipt or Credit Memo, the Calc Tax button cannot be used to recalculate the tax amount.
Note: The tax amount cannot be recalculated because this might affect the Total field on the Billing record, which is a non editable field.
|Accounting Period||The ability to unpost a Billing record for making edits is only allowable in an open Accounting Period.|
|Billing Cash Receipt Record||On the Billing Cash Receipt record that is related to the Billing, the following fields are non editable:
|Billing Credit Memo Record||On the Billing Credit Memo record that is related to the Billing, the following fields are non editable: