Add an Account Number on a Check

Overview

This article provides information about how to insert a Vendor’s Account number into the Memo field on a check. The article includes information to perform this by using a Workflow Rule. For more information, refer to the Salesforce Workflow article. 

Utilizing the Memo field to insert a Vendor’s Account number can be done by using the Memo field on the Cash Disbursement object. 

Do you want to:

• Create a Workflow Rule
• Verify the new Workflow Rule

Create a Workflow Rule

1. Click the Gear and select Setup.
   
   
   
   
2. From the Quick Find search textbox, enter Workflow Rules. Then, select Workflow Rules.
   Note: If you are creating a Workflow Rule for the first time, review the Understanding Workflow information on this page. Once you have reviewed the Understanding Workflow information, select the Don’t show me this page again checkbox if you do not need to review this information again. Otherwise, do not select this checkbox.
   
   
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3. Click Continue. The All Workflow Rules screen displays.
   
   
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4. Click New Rule.
   
   
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5. Click Continue with Workflow Rules.
6. Select Cash Disbursement from the Object drop-down list. Then, click Next.
   
   
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7. Enter Account Number as the Rule Name.
   Note: If desired, enter a Description such as the following: This Workflow Rule is used to add an Account Number in the Memo field on a check.
   
   
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8. In the Evaluation Criteria section, the “Evaluate the rule when a record is,” defaults to the created, and any time it’s edited to subsequently meet criteria radio button. Leave the default selected radio button.
   
9. In the Rule Criteria section, from the Rule this rule if the drop-down list, select formula evaluates to true. Then, copy and paste the following into the textbox: AcctSeed__Vendor__c  <> null.
   
   
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10. Click Save & Next. The Edit Rule Account Number screen displays.
    
    
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11. Select New Field Update from the drop-down list. The New Field Update screen displays.
    
    
    
    
12. Enter Account Number in the Name field.
    Note: When you click Enter, the Unique Name should automatically populate with the Account_Number.
    
    
13. The Field to Update drop-down list defaults to Cash Disbursement. Select Memo from the drop-down list to the right of Cash Disbursement.
    
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14. In the Specify New Field Value section, select the Use a formula to set the new value radio button.
    
    
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15. Click the Show Formula Editor hyperlink.
16. Copy and paste the following into the textbox: AcctSeed__Vendor__r.AccountNumber.
    
    
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17. Click Save.
18. Click Done.
    
    
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19. Click Activate.
    
    
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Verify the new Workflow Rule

1. Navigate to Accounting Home and click the Create Entries tab. Then, under the Expenses menu, click Cash Disbursements.
2. Click New to create a new Cash Disbursement.
3. Complete the required fields.
   Note: Select a Vendor that has an Account Number.
4. Click Save.
   Note: The Memo field will display the Account Number.
   
   
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