Orders & Inventory Features Overview

Summary

Accounting Seed has two primary managed packages, Financial Suite and Orders & Inventory. The functionality in the Orders & Inventory package is listed below and requires that the user also has a license to the Financial Suite package. Please visit the Orders & Inventory section of this knowledge base or Accounting Seed University for more comprehensive training.

Inventory Tracking

Accounting Seed extends the Salesforce Product object to track physical inventory of products for a specific customer.

• The following types of inventoried products sales can be tracked for a specific customer:
• Purchased Products - a product distributed by your organization.
• Kitted Products - a collection of items bundled together and sold as one unit.
• Manufactured Products - a product your organization builds. 
• Accounting Seed tracks the available quantity of these products in one or many Warehouses which can each have one or many Locations.
• Each Product can be marked as a serialized item.
• A Product can also be recorded as an Asset associated with the Account record (Customer)
• All inventory is tracked using Weighted Average Cost accounting methodology.
• Accounting Seed supports manufacturing of inventory with a single level Bill of Material as standard functionality.

Sales Orders

Sales Orders represent demand in the Accounting Seed Orders & Inventory package. They are intended to indicate which physical products have been ordered and track if they have been fulfilled or not.

• Sales Orders can be generated directly from a Closed/Won Opportunity by clicking the Create Sales Order button from the Opportunity record. Opportunity Product Lines are converted into Sales Order Lines.
• A user can turn a Sales Order into Billing by clicking the Create Billing button on the Sales Order record. The Sales Order lines are converted into Billing Lines.
• A user can allocate or deallocate available inventory to a Sales Order from their choice of Warehouses and Locations.
• Sales Orders can track if an item has been marked as shipped and packing slips can be created.
• Accounting Seed also supports barcode scanning of serial numbers when shipping or receiving a product.

Purchase Order

A Purchase Order represents an approved request to a Vendor for one or many Products or Services. In Accounting Seed it is most typical to use a Purchase Order for the ordering of Inventoried Products.

• A Purchase Order can be created by clicking the Create Purchase Order button from a Sales Order record, or from the Create Purchase Orders button from the Sales Order List View. A Purchase order can be created for each Sales Order, or a Purchase Order can be created for multiple Sales Orders that have the same Product.
• Accounting Seed supports two types of Purchase Orders:
• Standard - This is a traditional purchase order used to receive physical goods into a Warehouse and Location.
• Drop Ship - This is used for purchase orders that will not be delivered to the business’s warehouse, but rather to their customer’s location/job site. When these Purchase Orders are fully received, they will automatically allocate the inventory and create a Shipment record indicating that the inventory has been sent to their customer’s location.
• If the Purchase Order has serialized Products on it, those can be individually scanned into inventory upon receipt on the Purchase Order Line.
• A Purchase Order can be automatically turned into a Payable to that same vendor by clicking the Create Payable button. The Purchase Order Lines become Payable Lines.