Enable Multi-Currency

Overview

Accounting Seed's multi-currency functionality is an additional feature that must be enabled in your organization by Accounting Seed Support.  Please refer to Accounting Seed Pricing for details on cost.  Prior to enabling Accounting Seed multi-currency, Salesforce multi-currency must be enabled. Please have your System Administrator enable multi-currency in your Salesforce org by performing the following steps.

Enable Multi-Currency

1. Confirm Authority. Confirm the person requesting multi-currency has the appropriate authority to enable multi-currency and has considered the implications of enabling multi-currency. (Visit this Salesforce Help site to read about important considerations for enabling multi-currency.) 

Note: Once Accounting Seed multi-currency is activated, it CANNOT be deactivated. (We encourage testing this first in a trial/DEV org or a sandbox.)

2. Enable Multi-Currency. Navigate to Setup > Settings (Administer in Classic Interface) > Company Settings > Company Information > Edit.
   
   
   
   
3. Enable Multi-Currency Settings. Ensure that your selected currency locale is the default currency that you want to use for current and future records.
4. Confirm that you have enabled Advanced Currency Management.
   1. Navigate to Setup > Settings > Company Settings > Manage Currencies.
   2. Click the Enable button under Advanced Currency Management.

5. Confirm that you have disabled Parenthetical Currency Conversion.
   1. Navigate to Setup > Settings > Company Settings > Manage Currencies.
   2. Click the Disable button under Parenthetical Currency Conversion.

Once this has been completed, your screen should look like the one below.

6. Enable Your Org. Submit a case with Accounting Seed Support through the Customer Support Portal to enable your organization for multi-currency within the Accounting Seed application.
   1. Set up your currencies and exchange rates in the dated exchange rates table (see Adding Currencies and Exchange Rates.). 
   2. Adjust page layouts to include multi-currency related fields. 
      
      
7. Adjust Page Layouts. After you have successfully enabled multi-currency, you will need to edit the page layouts for the Accounting Seed objects. Please refer to the table below.
   
   

   Object	Multi-Currency/Single Ledger	Multi-Currency/Multi Ledger
   Billing	Currency  Currency Conversion Rate  Ledger Amount	Currency  Currency Conversion Rate  Ledger Amount  Ledger
   Billing Line	No Change	No Change
   Cash Receipt	Currency  Currency Conversion Rate  Ledger Amount	Currency  Currency Conversion Rate  Ledger Amount  Ledger
   Purchase Order	Currency  Currency Conversion Rate  Ledger Amount  Initial Receive Date	Currency  Currency Conversion Rate  Ledger Amount  Ledger  Initial Receive Date
   Payable	Currency  Currency Conversion Rate  Ledger Amount	Currency  Currency Conversion Rate  Ledger Amount  Ledger
   Payable Line	No Change	No Change
   Cash Disbursement	Currency  Currency Conversion Rate  Ledger Amount	Currency  Currency Conversion Rate  Ledger Amount  Ledger
   Cash Disbursement Batch	Currency	Currency
   Journal Entry	Currency  Currency Conversion Rate	Currency  Ledger  Currency Conversion Rate
   Journal Entry Line	Currency  Ledger Amount	Currency  Ledger Amount
   Recurring Billing	Currency	Currency  Ledger
   Recurring Payable	Currency	Currency  Ledger
   Recurring Journal   Entry	Currency	Currency  Ledger
   Expense Report	Currency	Currency  Ledger
   Bank Deposit	Currency	Currency  Ledger
   Bank Reconciliation	Currency	Currency  Ledger
   Transaction	Currency  Currency Conversion Rate  Foreign Amount  Foreign Currency	Currency  Currency Conversion Rate  Foreign Amount  Foreign Currency  Ledger

To edit a page layout, from Accounting Home select Setup > Object Manager. Navigate to the Object (first column of the table above) to be updated and select Page Layouts.

Below is an example of how the Billing page will look after adding the Multi-Currency fields (as shown in the table above).  

Below is an example of how the New Bank Reconciliation page will look after adding the Multi-Currency fields (as shown in the table above).

8. Realized gain or loss on the currency exchange adjustments to Page Layouts. In addition to the above changes, it could be beneficial to add Billing Cash Receipts record name to the Billings Applied Cash Receipts object and the Cash Receipt Object.

Important: With Multi-currency enabled in your org (organization), all currencies must be configured in the Global Picklist. For more information, refer to Update Global Picklist Value - Currency. 

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Edit the Billing page layout

1. Select Setup | Object Manager. 
2. Navigate to the Billing object and select Page Layouts. 
3. Select the Billing Layout, find the Related Lists section and find Applied Cash Receipts. 
4. Edit Applied Cash Receipts by clicking the wrench immediately above the name.
5. Find “Billing Cash Receipt: Billing Cash Receipt Name” in the Available Fields list. 
6. Select it and click Add. It should now be shown in the Selected Fields column. 
7. Select it again and use the Up/Down buttons to re-position it below “Billing Cash Receipt: Receipt Date.”
8. Click OK and then Save on the Layout.

Edit the Cash Receipt page layout

1. Select Setup | Object Manager. 
2. Navigate to the Cash Receipt object and select Page Layouts. 
3. Select the Cash Receipt Layout, find the Related Lists section and find Billings Applied To. 
4. Edit Billings Applied To by clicking the wrench immediately above the name. 
5. Find “Billing Cash Receipt: Billing Cash Receipt Name” in the Available Fields list. 
6. Select it and click Add. It should now be shown in the Selected Fields column. 
7. Select it again and use the Up/Down buttons to re-position it below “Billing: Billing Date.”
8. Click OK and then Save on the Layout.

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