Void a Check

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11 comments

  • Rebecca Ralls

    Is the period the void transactions are posted to recorded anywhere on the cash disbursement?

    I'm trying to get an accurate list of open Cash Disbursements in a historical period, and it looks like maybe that's not possible on a cash disbursement report due to cash disbursements being created and voided in different periods, so maybe I'll have to go through the transactions.

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  • Tony

    Rebecca,

    We don't track the period voided on the cash disbursement right now. You could add your own lookup relationship to the Accounting Period to track this. You could name the field: "Period Voided". This may help in creating the report you are attempting to do.

    Thanks,

    Tony

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  • Rebecca Ralls

    I managed to get a report that gave me an accurate accounting of all uncleared transactions as of a particular date via the transaction table - but it required a custom report type and exporting it to excel so I could concatenate all the bank rec data into a single field I could filter by.

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  • Jeanae Remala

    I voided a check that was for a duplicate payment. How do I "void" or change the duplicate A/P now? Or even delete it?  I'm getting this error message.  It was part of a posted AP disbursement batch and I don't want to delete the entire batch.

    ERROR MESSAGE:

     

    The account payable has associated AP Disbursments. You must remove these records before you can unpost the account payable record

      

     

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  • Ryan Faulkingham

    Hi Jeanae,

    Since the A/P has associated transactions like a check payment and a void, then it can't be deleted. If you would like to zero this out, then it would be best to create a credit memo and apply it to the open A/P. If you have any questions about creating credit memos, please review this article: https://accountingseed.zendesk.com/hc/en-us/articles/217023708-Vendor-Credit-Memo

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  • richa

    One of the Users actually Unposted the check after voiding it.

    Now this is not letting them post the Check again. I understand  there is no impact because posting  is going to have both actual and the reverse transactions.

    Is there anything we could do now ? Or should leave them as is.

     

     

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  • Ryan Faulkingham

    Hi Richa,

    We are looking to further lock this down so that this doesn't happen, but you now have 2 options:

    1. Leave it as is since it is a wash, this will still show the history of who created this and voided it.

    2. Delete the disbursement, created a new one, then void it. 

    Thank you,

    Ryan

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  • richa

    We paid 2 payables to Enterprise on 1 check. It was for the wrong amount so we voided the check. I tried to Unpost the payable to amend the amount. The system won't let me since there is a voided check attached. How do we amend the amount without losing the history of this issued check?

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  • Ryan Faulkingham

    Hi Richa,

    Instead of adjusting the original payables amount, a credit memo can be created and applied to the original payable to lower the amount or a 2nd payable can be created to increase the amount. 

    Thank you,

    Ryan

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  • Emmylou McConnell

    I am trying to void an old check from 2017 and it is not letting me - giving the error reason:

    "You must specify an AP Control GL Account or a Debit GL Control Account in order to void the Cash Disbursement. Please set the Debit GL Control Account on the Cash Disbursement or set the AP Control GL Account in the Account Settings tab."

    Of course if I try to add a Debit GL now, it wont because the period is closed.  How can I void this?

     

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  • Bao Do

    Hi Emmylou,

    Please submit this inquiry to support.

    Thanks

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