The Account object serves as both a Customer and Vendor in Accounting Seed. To setup a new record simply navigate to the Account Tab and click the new button.
 
 
Summary of Steps:
  1. Navigate to the Account Tab and click the "New" button
  2. Set the Accounting Type as "Vendor" or "Customer and Vendor" (The Accounting Active checkbox will automatically change to checked when the type is set)
  3. Enter any of the optional Fields below
  4. Click "Save"

Billing Contact/Address

Flows through to the Vendor Contact/Address of a Purchase Order and Payable

Default Expense GL Account 

When entering a Payable, the GL account will default to this

1099 Vendor

When checked, this vendor will be part of the 1099 data file. 

Default 1099 Box

If this vendor is a 1099 vendor, select the appropriate reporting line

Taxpayer Identification Number

If this vendor is a 1099 vendor, enter their Tax ID number here. You may also want to attach the W9 to this account. It is highly recommended that you have this field encrypted by Salesforce support or restrict the visibility of this field by profile using field level security.

Payable Due Days

The number of days from the issue date that the invoice is due within: Example "30". This is used to default the due date when creating Payables. Note: this updates the due date upon creation of a Payable. If the issue date is edited after creation, the due date will not update automatically. 

Payable Discount Days Due 

The number of days from the issue date that you would have to pay within to get a discount: Example: "10". Used in calculating payment discounts.

Payable Discount %

The percent discount you will receive if you pay the vendor within the number of days entered in the Payable Discount Days Due field: Example "2" would give a discount of 2%

GL Account 1-4
Values that will automatically populate on the Payable, Recurring Payable, Cash Disbursement, Purchase Order, and Journal Entry. These values can be edited if necessary on specific line items. 
 
File Import Match Name
This works in conjunction with the Bank Direct Connect. If the bank/credit card statement shows a description that doesn't match with the account name, then enter that description here so that it automatically maps in the Bank Direct Connect screen. 
 
Alternate Account Name
If populated, this will flow to the vendor check. This is useful in a multi-company environment if duplicate vendors are setup with the account name "Coca-Cola Company A", but the name that flows to the check is just "Coca-Cola". 
 
Default Packing Slip Format
Overrides the default value set in Accounting Settings when creating a shipment for this specific vendor.
 
Default Purchase Order Format
Overrides the default value set in Accounting Settings when creating a purchase order for this specific vendor.
 

Please Note:

The Account object serves as both a Customer and Vendor in Accounting Seed. 

 

 
Was this article helpful?
0 out of 0 found this helpful
Have more questions? Submit a request

0 Comments

Please sign in to leave a comment.