Bank deposits allow you to group multiple Cash Receipts and/or Debit Journal Entry Lines together as a means to reconcile to your bank statement.

1. Navigate to the Accounting Home and under Cash In, click Bank Deposits.

2. On the Bank Deposits/Home page, click New.

3. On the Bank Deposit Edit/New Bank Deposit page, select a Bank Account and enter the Deposit Date. Deposit Reference is used to identify the deposit in the bank reconciliation and is not required. You can also filter the transactions by GL Variables by selecting a GL Variable on this screen.

4. Click Save.

5. On the Bank Deposit Detail page, click the Manage Bank Deposit button.

6. In the lower right pane, you will see all Cash Receipts and Debit Journal Entry Lines that are in the selected date range, are not associated with another deposit and include a link to the individual record.

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Note: You can increase and decrease the date range to find records, and use the Type field to filter only Cash Receipt or only Debit Journal Entry Lines.


7. Check the records associated with this deposit and click the Associate Selected button.

8. To create another Bank Deposit easily, click the New Bank Deposit button from the Manage Bank Deposit screen.

 

 

 

 

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8 Comments

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    Chad Meyer

    I'm not seeing the button referred to in Step 8: "Click the Create Reconciliation Reports button to review all uncleared deposits, cash receipts, cash disbursements and journal entry lines."

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    Tony

    Chad,

    #8 is an error in the article. It apples to the bank rec. Thanks for pointing this out. I have corrected it.

    Sincerely,

    Tony

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    Jeanae Remala

    Could you consider adding a "New Deposit" button to the "Manage Cash Receipts" screen so that you don't have to hit "Back" and then "Bank Deposits" and then "New" to do a new bank deposit.  With several ACH deposits arriving daily, these are posted as separate deposits to tie to the bank rec.  So there are lots of steps to record a series of bank deposits.  thanks!

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    Ryan Faulkingham

    Hi Jeanae,

    From the bank deposit screen, you can click on the create new link and select bank deposit there. This will save you a couple of steps: 

  • 0
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    Tony

    This is a good suggestion Jeanae,

    We will add a New button to the view page like we do on cash applications. Thanks for the suggestion!

     

  • 0
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    Jeanae Remala

    Awesome.  Thanks a ton!!!

     

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    Monica Gutierrez

    Would it be possible to make the Reference column sortable?

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    Ryan Faulkingham

    Hi Monica,

    I will add this as a product enhancement, but I believe there may be an issue around this because the reference field can be a number and/or text. 

    Thank you,

    Ryan

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