Billing Time Cards

Billing records can be automatically created form Time Cards.

Prerequisites

Billing Time Cards requires that the following conditions must be true:

Time Card status must be Posted.
The Account field on the Project associated with the Time Card Line must be populated
The Billed field on the Time Card Line must be unchecked (The Time Card Line has not been previously billed).
The Billable field on the Time Card Line must be checked.
Employee Default Billing Rate must be set on User record or Billing Rate must be set up and associated with Time Card Line Project and/or Project Task.

Setup Billing Rates Demo

Set a default Billing Rate for the employee

Please note that a billing rate set at the project task level will override a billing rate for the same employee at the project level. Also a project billing rate will override the employee default billing rate.
Navigate to the specific employee user record
Populate the Default Billing Rate field

Bill Time Cards Demo

Summary of Process Steps:

Billings can be created from Approved and Posted Time Cards by following these steps:

Navigate to the Posted list view on the Time Cards tab
Select the Time cards to be converted into billings by marking the checkbox next to each posted Time Card
Click the Create Billings button
Review/Edit the Time Card Billing Summary Screen
Click the Create Billings button

TIP - If the Revenue GL Accounts appear blank in the Intermediate screen this simply means you have not set a value for the "Time and Expense Revenue Conversion" field on the expense GL Account. This can be done from the GL Account record itself.

See a specific example in our training guide.

0 Comments