Overview
This article provides overview information about Accounting Seed’s Financial Suite and ERP (Orders and Inventory) standard implementation process. The information in this article includes links to additional Knowledge Base articles with step instructions about the related process in the implementation.
Note: While this article covers information for both the Financial Suite and ERP, if you will not be installing ERP, that information can be skipped, as well as any Financial Suite process that you will not include, such as Multi-Currency. Additionally, each item in the tables below is listed in the general order that the process is performed. However, the exact order may vary depending upon the installation.
Installation and Initial Setups
The table below includes information to install the Accounting Seed Managed Package(s) and initial setup information.
| Process Item | Knowledge Article | Dependency |
| Installation of AS Managed Package(s) | Install Managed Packages | Orientation/Kick-off call |
| Assign Licenses to Users | Allocate Licenses | |
| Assign Permission Sets to Users | Assign User Permissions | |
| Assign Page Layouts: Accounts, Opportunities, and Products | Assign Page Layouts | |
| Grant Access to Accounting Seed | Grant AS Access | |
| Accounting Seed Configuration | Orientation/Kick-off call and Installation of AS Managed Package(s) | |
| Add Additional Ledgers | ||
| Add Multi-Currency | Add Multi-Currency | |
| Add Accounting Periods | Add Accounting Periods | |
| Order Prescribed Check Stock | Order Check Stock | Orientation/Kick-off call |
Master Data (Migration/Integration)
This part of the implementation process includes adding master data after the managed package(s) has been installed.
| Process Item | Knowledge Article | Dependency |
| Chart of Accounts (COA) | Design You Chart of Accounts | Installation of AS Managed Package(s) |
| Complete COA Template | Import Templates | |
| Configure Type, Subtype 1, and Subtype 2 | Configure Subtypes on GL Accounts | |
| Upload Chart of Account Data | ||
| Delete unnecessary out-of-the-box GL Accounts | ||
| GLAVs | GL Accounting Variables | Installation of AS Managed Package(s) |
| Review GL Account Variables (GLAVs) | ||
| Prepare Template | Import Templates | |
| Upload Template | Import Templates | |
| Customer and Vendor Data | Set up Customers and Vendors | |
| Prepare Customer and Vendor Template | Import Templates | |
| Upload Customer and Vendor Template | Import Templates | |
| Products | Set up Non-Inventoried Product |
Chart of Accounts |
| Complete Product Template | Import Templates | |
| Upload Product Template | Import Templates | |
| Projects | Project Setup |
Customer and Vendor Data |
| Prepare Template | Import Templates | |
| Prepare Projects Upload File | Import Templates | |
| Time Cards | Time Cards Setup | |
| Set up Time Card Periods | Set up Time Card Periods | |
| Set up Billing Rates and Cost Rates | Billing Rates Cost Rates |
|
| Set up Approval Process for Time Cards | Approval Process | |
| Trial Balance | Migrate Opening Trial Balance |
Chart of Accounts
|
| Prepare Trial Balance File | Import Templates | |
| Import Trial Balance File | Import Templates | |
| Reconcile Trial Balance | ||
| Accounts Payable | Migrate Open Payables | |
| Prepare AP Import File | Import Templates | |
| Upload AP Import File | Import Templates | |
| Reconcile AP | ||
| Accounts Receivable | Migrate Open Receivables | |
| Prepare AR Import File | Import Templates | |
| Upload AR Import File | Import Templates | |
| Reconcile AR | ||
| Inventory | Inventory Map | |
| Upload Inventory Amounts |
Configurations
This part of the implementation process includes configurating data such as Bank/Credit Card Accounts and selecting PDF formats for Billing Statements to your customers. Configuring this information should be performed prior to “Going Live (become operational)” on the system.
| Process Item | Knowledge Article | Dependency |
| Configurations | ||
| Configure Bank/Credit Card Direct Connect Accounts | Bank Direct Connect Setups | Master Data |
| Configure Billing and Statement PDF Formats | Standard PDF Formats | |
| Configure Email Templates | Customize Email Templates | |
| Configure Stripe Account (Optional) | Connect to Stripe | |
| Configure Approval Process for Payables (Optional) | Create a Salesforce Approval Process | |
| Configure Sales Tax needs (if applicable Avalara AvaTax or AS Native) | ||
Trainings
This part of the implementation process includes information that will be covered by your implementation representative as part of your Accounting Seed training process.
| Process Item | Knowledge Article | Dependency |
| Cash In | Billings Map | Master Data and Configurations |
| Billings | Create or Clone a Billing | |
| Cash Receipts | Cash Receipts | |
| Bank Deposits | Bank Deposits | |
| Cash Out | Payables Map | |
| Payables | Create or Clone a Payable | |
| Cash Disbursements | Cash Disbursements | |
| Reporting, Financial Reports and Dashboards |
Note: If you have any additional tasks that are specific to your installation, that information can be included as part of this implementation process.
Go Live
Once all of the required implementation steps above have been completed, the cutover/Go Live date should be coordinated with the Accounting and Operations teams.
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