Release Frequency and Schedule
Updates to our release frequency and schedule include doing our best to have three major (Push) releases each year (Spring, Summer and Winter). These releases will be automatically pushed to sandbox and production environments. Each Push release will be preceded by two Preview releases that will be made generally available and are not automatically pushed. Since all our releases (previews and pushes) are cumulative, the latest release will contain all the changes from the prior releases.
Our Release Notes for each Push release will be updated with the changes from each Preview release as they become available. Before the Push release is automatically pushed to sandboxes, these Release Notes will be updated with the changes made in that release as well. A good way to see incremental changes in each Preview and Push release is to view the respective “What’s New” in the release video below:
As part of the Summer ‘23 release, Accounting Seed is delighted to inform you of our Summer ’23 Preview 1 release. This article presents information about the new features and enhancements available in this release. To print a copy of the Release Notes, right-click and select Print. In the Destination drop-down list, select a specific printer name or select Save as PDF. Then, click Save.
This preview release is now available to be installed in your org. We recommend that you first install the release into your sandbox environment and test it before installing it into your production environment. For more information on best practices with testing sandboxes, refer to Sandboxes: Staging Environments for Customizing and Testing and Considerations for Creating Sandboxes with Accounting Seed Data.
When you are ready to install this release, click here to access the installation link.
This release includes a configuration setup, which existing Accounting Seed users must perform prior to installing it. There is also an optional configuration change that can be performed by existing and/or new Accounting Seed users. For more information, refer to the Summer '23 Preview 1 Configuration Changes article.
Customer Requested Enhancements
- Auto-Post Enhancement
- GL Account Defaults Update
- Advanced Line Manager supports Formula Fields with Images
- Changes to Purchase Order – Create Payable screen
- Clearer Validation Rules Error Messages
- Bank Direct Connect – Bank Settings Updates
- Payable Days Due field included on Contacts
- Journal Entry Line Help Text update
Open and Close Accounting Periods
This release includes the ability to Soft Close a selected subledger(s) so that no transactions can be posted into that Accounting Period for the closed subledger(s). The actual Accounting Period status can remain “Open,” while it has been soft closed for a selected subledger(s). A Soft Close can be performed on source records for any one of or all of the following:
- Accounts Receivable (Close AR)
- Accounts Payable (Close AP)
- Inventory (Close Inventory) - if you have the Orders & Inventory package installed
When a Soft Close is performed on an open period, the Close AR, Close AP, and Close Inventory fields can be unchecked (opened) to correct past transactions.
Best Practice: While you do not have to Soft Close in chronological order, we recommend that you do so for easier reporting.
The option to do a Soft Close can be performed from the List View on the Accounting Periods screen. For more information refer to the Soft Close section of the Open and Close Accounting Periods article. Additionally, the Soft Close can be performed directly from the Accounting Periods record. For more information, refer to the Add the Soft Close Fields to Accounting Period section of the Summer ’23 Preview 1 Configuration Changes article.
Generate Inventory History Records on Period Close
This release also includes a new setting in the Enablements screen, which is “Enable Inventory Period History.” This new setting allows for the creation of Inventory history records when an Accounting Period is Hard Closed or a Soft Close is performed. Most clients will want this button set to “On” in expectation of being audited by external auditors or investors. This new setting defaults to "Off." To turn "On" this setting, follow the steps in the Enablements article.
Existing users who plan to “Enable Inventory Period History” in the Enablements screen can remove the “Create Inventory History” button from the Inventory Quantity Available list view. For more information, refer to the Remove the Create Inventory History button section of the Summer ’23 Preview 1 Configuration Changes article.
Note: Enable Inventory Period History is only available if the Orders & Inventory package is installed.
Customer Requested Enhancements
Auto-Post Settings Enhancement
The Auto-Post Settings have been enhanced to allow you to choose which source documents should be automatically posted. You have the option to select any or all of the following for Auto-Post:
- Cash Receipts
- Billing Cash Receipts
- AP Disbursements
- Amortization Entries
- Inventory Movements
On new Accounting Seed installations, all of the settings in the Post Settings screen default to “On.” For existing users, the “On/Off” toggle for these settings will be set to the current value of the Auto-Post Source Documents field on your org. If this field is currently set to “Off” in your org, when the upgrade completes, these new fields in the Post Settings screen will be set to “Off.” If any of these fields are disabled (set to Off), a Scheduled Post job must be created for the record type(s) in order for the records to post.
GL Account Defaults update
With this release, you can now add a custom Default GL Account(s) to the Default GL Accounts screen. For information about how to create a custom Default GL Account, refer the Add a Custom Default GL Account section of the Summer ’23 Preview 1 Configuration Changes article.
Also in this release, if you create a new Ledger, when you select it from the Ledger drop-down list in Default GL Accounts screen, the GL Accounts that are associated with your Default Ledger will automatically display for the new Ledger. The GL Accounts can be modified for the new Ledger, if necessary.
Advanced Line Manager supports Formula Fields with Images
Recurring Journal Entries
The Advanced Line Manager functionality that is available on the Recurring objects now supports the ability to use a formula field to include images. If you include images on your products or other objects and would like to have a formula field that displays an image in the Advanced Line Manager, you will need to create a formula field. Once the new formula field has been created, you will need to add it to the Advanced Line Manager Columns or Drawer field set.
Changes to Purchase Order - Create Payable screen
Create a Payable from a Purchase Order (Average Cost)
Create a Payable from a Purchase Order (Standard Cost)
On the Create Payable from the Purchase Order intermediate screen, the Issue Date will no longer default to today’s date and has been set to blank. You can click the Date hyperlink to populate the Issue Date. The Due Date continues to be calculated based upon the Issue Date plus the Payable Days Due on the Account. If the Payable Days Due field on the Account is blank, the Due Date will automatically display the same as the Issue Date. However, you can manually adjust this date, if necessary.
Clearer Validation Rules Error Messages
The Validation Rules error messages have been updated for both Financial Suite objects and ERP (Orders & Inventory) objects to display more user-friendly error messages. For example, prior to this release, a validation message displayed as “The start date cannot be greater than the end date.” Now, that validation message displays as “ Accounting Period: The start Date cannot be greater than the End Date.” Therefore, you know this message is specifically related to the Accounting Period object. Another example of a validation message prior to this release was “You must enter a value.” Now more descriptive information displays based upon which object this is related to and what is needed, such as “Inbound Inventory Movement: You must enter a Credit GL Account.”
Bank Direct Connect – Bank Settings Updates
Bank Direct Connect - Bank Settings
The Map Financial Institution Accounts to Bank GL Accounts data grid on the Bank Settings tab has been updated to include the Provider column, which will display the Aggregation Provider for each row as Plaid or Yodlee
In the Ledger column on the data grid, this field is editable even if you only have one Ledger, which allows you to search for and select that Ledger, if necessary.
Payable Days Due field included on Contacts
Set up a Customer or Vendor
Create or Clone a Payable
If you create Payables for Contacts, the Payable Days Due field is now available on the Contacts. The functionality is the same as on the Accounts. Therefore, if you create a Payable for a Contact, and the Payable Days Due field on the Contact includes a specified number of days, that number will be used to calculate the Due Date on the Payable. Due Date on a Payable is calculated as: Issue Date (on the Payable) + Payable Days Due (from the Account or the Contact) = Due Date.
Journal Entry Line Help Text update
When creating a new Journal Entry Line, the help text for the GL Account field has been updated to remove the word “Credit.” The help text now reads “The GL Account used to record the transaction in the general ledger.” The same help text displays on the Bank Direct Connect – Unmatched Bank Transactions tab for the GL Account field when the help text is viewed in the expanded drawer.
GL Defaults update on Consolidation & Elimination Ledgers
When you add a new Ledger in the Set up Consolidations screen, if the GL Accounts listed below have already been added for the Ledger in the Default GL Accounts screen, these required fields will auto-populate from the Defaults GL Accounts screen.
- Current Year Earnings GL Account
- Retained Earnings GL Account
- CTA GL Account (only displays if Multi-currency is enabled)
Bank Direct Connect – Refresh button
BDC – All Bank Transactions
BDC – Unmatched Bank Transactions
A new Refresh button has been added to the button options that are available on the Bank Direct Connect – All Bank Transactions tab and the Unmatched Bank Transactions tab. When clicked, this button will reload the page. It works similar to a browser refresh to reload the page with updated information. For example, a new Billing and/or Cash Receipt may have been posted, which includes a match to an unmatched transaction. Using this example, clicking Refresh will search for and display the matched record that was located.
Custom Metadata Types and Fields
Custom Metadata Types and Fields
New Metadata Types & Fields, and SObject Fields that were added as part of this release have been included in the Custom Metadata Types and Fields article.
Payroll Import File
Rounding validations on the user interface sometimes caused an erroneous “out of balance” error to display on the Payroll Import File. This issue has been corrected.
Time Card Line
On a Time Card Line, an “insufficient privileges” error was shown when attempting to save a comment after the hours for a Time Card Day were entered. This has been corrected so that you can enter hours and a comment without clicking Save in between.
Pay Batch Intermediate screen
On the Pay Batch intermediate screen, an incorrect Starting Check Number displayed at times. This issue has been corrected.
Outstanding Customer Statements
The Last Statement Sent date on the Account was not updated for successful attempts if an invalid email address in the batch caused its statement to not be emailed. This has been fixed.
Refund Cash Receipts on Bank Reconciliations
Refund Cash Receipts now display as “Payment” Type on “Bank” type of Bank Reconciliations. They display as “Charge” on “Credit Card” type of Bank Reconciliations.
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