Frequently Asked Questions

Online accounting software, like Accounting Seed, is easier to use than any server hosted or desktop accounting software. It is a perfect alternative for the now obsolete traditional desktop accounting software or excel spreadsheet.

To use desktop accounting software, you must install it on your computer and run it there. All the data relating to your accounts is also stored on your computer, which is vulnerable to hackers if you don’t have proper firewalls and security set up. Desktop accounting software is a thing of the past, even though desktop packages are still available, there’s been a significant shift to the cloud. According to Flexera’s State of the Cloud Report, over 85% of enterprises already have embraced a multi-cloud strategy.

To access cloud based software, you simply visit a website and sign in with a username and password. All of your data is stored online through the company’s secure servers, which is much safer than your desktop computer. Most accounting packages aimed at small and medium-sized companies now come in cloud versions. Cloud accounting software tends to be more user-friendly and requires less technical expertise to set up. There are many issues with using non-cloud accounting software. This makes it a popular choice.

Also, don’t forget about receiving updates and new features. Using a cloud-based accounting solution will provide your team with the most up-to-date accounting features that are congruent with any new taxes or regulations. In addition to automated functions and updated features, your data is always backed up to a safe server and you can always access your account. You pay a monthly subscription fee based on the number of users you need.

Accounting Seed can be the hub of your company. Some of the main features that keep your financial records accurate are:

• creating quotes and estimates with sales data
• creating and sending invoices
• recording expenses
• assisting in tax related functions checking cash flow or profit and loss

Accounting Seed automates many of the repetitive, manual tasks involved in maintaining your financial records, and more. Other than saving you time, Accounting Seed can give you a better understanding of your entire business. Our software generates dynamic financial reporting, as well. This gives you the ability to make crucial decisions that lead to success. Finally, accounting software will keep your records in check and help you meet all legal requirements when running a business.

If all your company’s financial data is currently in a desktop version of an accounting program, you may find that cloud-based, accounting software helps you identify trends, spot revenue opportunities, and give you a better understanding of where your company stands.

Like we mentioned before, this software was developed with non-accountants in mind, so using it shouldn’t be a problem at all.

Although we offer a free, guided demo of our software, it’s a good idea to do some research before choosing Accounting Seed.

These are some of the questions you might ask:

• Who needs to use our accounting software? How many users will you need? Will these people be in the same office, or located in different places? Are they familiar with accounting concepts?
• What key tasks will you need to perform? For instance: invoicing, logging expenses, recording payments, tracking time spent on different projects, generating management reports, converting between currencies, etc.
• What other software do you use? Do you need to connect Accounting Seed to other business systems or will Accounting Seed be replacing those systems as well?
• Do you trade or accept payment in different currencies? Keeping track of exchange rates can be a headache, so if you do business in other currencies then look to Accounting Seed, which converts currencies for you and is up to date on conversion rates.
• Do you bill for time and materials? For instance, your team will be able to input their timesheets and expense reports which can be billed back to customers if needed.
• Does your sector have specific accounting requirements? Although our software works in all different industries, businesses in some sectors must follow particular accounting and reporting rules.
• Do you run payroll? It’s a good idea to evaluate how you run payroll when considering our accounting software.
  Accounting Seed provides the ability to import your payroll information using a simple file that you set up and download from payroll providers, such as ADP and Paychex. Check with your payroll provider to see if they support this capability. 

Make sure you get key employees involved when evaluating Accounting Seed. Employees like accountants, company leaders like the CEO or COO, project managers, and/or a representative of your IT team. They may be able to provide a different perspective or offer helpful insights into how the software might be used.

Registering for our software depends on three main areas prior to going live with your new system.

1. Setup. This is the guts of the system. Getting your customers, vendors, chart of accounts, possibly products all entered into the system. This is accomplished with our default import templates and importing into the system.
2. Q & A on core functionality. Now that you have the guts of the system, you can begin learning the best practices of how to use it. We provide an extensive Knowledge Base to help with this.
3. Opening balance migration. Bringing over open A/R, open A/P, and the closing trial balance so that there is a clear cut break between the old accounting system and the new one.

We offer implementation packages based around these three areas. If you’re moving from a previous software package, importing the data can be very easy and seamless. If you’re using online accounting software for the first time, you can either manually enter data or use the auto-import feature available for your business’ banking data, your chart of accounts, etc. Either way, make sure you spend time setting up your software depending on the size of your business and administration. To help with this, Accounting Seed offers implementation consultations.

You can transfer your books from any software into Accounting Seed, including QuickBooks. Accounting data can be migrated from the legacy accounting system to Accounting Seed either at the summary level or detailed transactional level. Transactions can first be exported to a .csv file and then uploaded to Accounting Seed. You have two options: you can either save everything in a CSV format and import the data or, if the software is cloud-based and you want to continue using it, you might be able to integrate it. The latter solution is especially recommended considering that it takes less time. Our software is compatible and integrates well with many cloud-based applications, and other salesforce based apps, as well. Be sure to check our connected apps.

The implementation team chosen will help you fully tailor and implement your package with tasks such as setup, import of data including but not limited to chart of accounts, vendors, customers, historical trial balances, training on the software, deployment, and go live support.

On average, implementation takes 6-12+ weeks depending on:

• Customizations
• Data clean-up needs
• Migration requirements

The financial data migrated is at the discretion of the customer. Most customers choose to migrate the previous 12-18 months of financial data. Most customers do not migrate detailed, transactional-level data and instead upload summary-level trial balances. Whichever decision is right for your business can be discussed and added to the scope of the implementation.

Additional detail outlining summary versus transactional data is below.

Migrating transactional data can be a difficult and expensive consideration in implementation. It requires your team to dedicate incredibly careful attention to detail as well as time to ensure all records are properly mapped, imported, and balanced.

While possible, most clients choose to only migrate summary data. If migrating transactional data is required, be sure to mention it as early as possible when discussing implementation needs.

In addition, all chart of accounts, vendors, GL account variables, accounting periods, and taxes will be imported in. Additional data to be migrated will be discussed as we scope the implementation project.

Before going live with Accounting Seed, opening balances such as outstanding Accounts Payable and Accounts Receivable are brought in for a seamless transition.

There has never been a report of a security breach at Salesforce, and there is good reason. They’ve essentially built the Fort Knox of all data centers, not to mention they host data for companies like American Express, Western Union, Virgin, and the U.S. Government. All of your data is encrypted and each and every account is continuously monitored to ensure that nobody, aside from you and the authorized personnel, can see your precious data.

Of course! In fact, you can download your data and save it in CSV format from time to time just to be sure. Also, Salesforce offers solutions on data back-up as well. Be sure to check with your Salesforce Account Executive.

Yes, there are. We offer volume discounts based on the number of users. Make sure you speak to one of our account executives today to get the best available price.

Our product specialists and account executives will provide a guided demo of Accounting Seed for you and your team. There are a lot of features and areas of the system to go over and we’ll be there to answer any questions you may have.

Our in-house support staff operates on normal business hours, U.S. EST, and if you leave a message we’ll get back to you within 24 hours.

Yes! No matter which side of the planet you are, you are getting support from Accounting Seed consultants in the U.S. Most of our connected apps and partners are located in the U.S., as well.

Yes. You can easily download data from Accounting Seed in .csv or PDF format and share it with your colleagues.

After you give your 30-day cancellation notice, all of your membership benefits will end 30 days after you give your notice.

Accounting Seed users have access to three types of financial reports and there are prebuilt reports within each type of financial reports.

• Financial reports – Includes P&L, Balance Sheet, Trial Balance, Cash Flow Statement, Budgeting, as well as a custom reporting module.
• Management Reports – We give about 20 canned reports including accounts receivable aging, accounts payable aging, job costing, inventory balances, etc.
• Dashboards – These are visual reports like pie charts and bar graphs that are all on one screen to help with decision making. These can be made from data such as accounts payable, expense management, revenue recognition, etc.

All of the reporting features offer real-time data insights, as well. We also offer reporting on many different areas of your business that will help you make accurate decisions about your business. Be sure to reach out to any of our account executives today to hear more about our reporting features.