Core Accounting Setup Checklist

These steps apply to all Accounting Seed client environments.

  1. Install Accounting Seed Financial Suite into your production environment
  2. Allocate Accounting Seed licenses to your users
  3. Assign users to appropriate Permission Sets
  4. Design and enter your Chart of Accounts
  5. Review and adjust Accounting Settings
  6. Delete any unused General Ledger (GL) Accounts
  7. Review and adjust Type, Sub Type 1, and Sub Type 2 values for GL Accounts
  8. Enter GL Variable values as needed (Optional)
  9. Update your company info and logo on Standard PDF Formats
  10. Customize PDF Formats for Billing and Customer Statement Formats (Optional)
  11. Setup/Import Customers
  12. Setup/Import Vendors
  13. Setup/Import Non-Inventoried Products (Optional)
  14. Setup/Import Accounting Periods
  15. Connect to Stripe — Create a Stripe account from Accounting Seed or link your existing Stripe account.
  16. Set up Bank Direct Connect for bank and credit card accounts
  17. Migrate opening trial balance, unpaid customer invoices, and unpaid vendor invoices

If you are using the Projects functionality within Accounting Seed, complete the Core Accounting Setup Checklist (above), plus these steps:

  1. Set up Projects
  2. Set up additional Time and Expense Projects and Project Tasks for any internal projects (Optional) Article link coming soon!
  3. Review article section on Expense Report Settings for GL Accounts used in  Expense Reports (Optional)
  4. Set up Time Card Periods (Optional)
  5. Set up Employee Billing Rates (Optional)
  6. Set up Employee Cost Rates (Optional)

 

If you are using the Orders & Inventory functionality within Accounting Seed, complete the Core Accounting Setup Checklist (above), plus these steps:

  1. Set up Inventoried Products
  2. Set up Sales Tax and Purchase Tax “Products” (Optional)
  3. Set up Warehouses & Locations
  4. Update your company info and logo on Standard PDF Formats for Purchase Orders and Packing Slip Formats
  5. Customize PDF Formats form Purchase Orders and Packing Slips (Optional)
  6. Migrate Opening Inventory Balances
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3 Comments

  • 0
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    William Andrews

    Love this checklist! I would recommend adding links into the individual steps though to make it easier to find content related to each step.

  • 0
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    Ryan Faulkingham

    Great suggestion, William. I will look into this. 

    Also, an Accounting Seed product consultant can help with this during the onboarding process as part of the purchased onboarding package. 

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    Anna Anderson

    I believe the "Financial Suite Page Layout Changes" should be mentioned here as well or at least listed as a related item.  It would have simplifed our original installation and now we need it to make some changes due to a new record type being added to accounts.

     

    Edited by Anna Anderson

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